Office Manager

Location: Orange County, CA
US Auto Trust is one of California's fastest growing automotive groups. We are proud to have a stable of legendary brands such as Aston Martin, Land Rover, Jaguar, Hyundai, Genesis, and Cadillac.
We are seeking a highly organized and efficient Office Manager to oversee administrative operations at our automotive dealership. The ideal candidate will play a pivotal role in ensuring smooth day-to-day activities within the office environment. This position requires keen attention to detail, strong leadership skills, and the ability to multitask in a fast-paced setting.
Compensation: $75K - $125K
Key Responsibilities:

• Supervise and coordinate administrative tasks to ensure the efficient operation of the office.
• Implement and maintain office policies and procedures to enhance overall productivity. Prepare and provide accurate monthly financial statements.
• Manage financial transactions, including invoicing, expense tracking, and reconciliation.
• Work closely with the business office to ensure accurate record-keeping and compliance with accounting standards.
• Manage financial transactions, including invoicing, expense tracking, and reconciliation.
• Work closely with the business office to ensure accurate record-keeping and compliance with accounting standards.
• Ensure a clean, organized, and safe working environment for team members.
• Maintain organized and compliant filing systems, including annual boxing and labeling of files.
• Manage office supplies and ensure timecards are accurate, minimizing overtime.
• Facilitate effective communication between departments and ensure smooth information flow.
• Schedule and organize meetings and appointments as needed.

Qualifications

• Minimum of 5 years' experience in Dealership Accounting
• Minimum 2 years' experience in CDK
• Microsoft Excel Proficiency including Vlookups, Sumifs, Pivot Tables
• A self-starter with a strong ethical compass.
• Highly organized and detail-oriented, with the ability to prioritize tasks.
• Tech-savvy, comfortable with web-based programs, and proficient in Excel.
• Proven experience in office management or a similar administrative role.
• Strong organizational and multitasking skills, with the ability to prioritize effectively.
• Excellent leadership and communication abilities.
• Attention to detail and a high degree of accuracy in financial management.
• Proficiency in office software and systems, with a focus on enhancing productivity.
• Ability to work well in a fast-paced environment and manage multiple tasks efficiently.
• A team player who is coachable and strives to grow.
• Someone who enjoys a friendly, collaborative workplace and isn't afraid of hard work, balanced with fun and recognition.
• Current California Driver's License

What We Offer:

• Comprehensive benefits program, including health care options (medical, dental and vision) and 401k savings with company match.
• Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests.
• Values-driven culture built on integrity, professionalism, excellence and teamwork.

We are a Drug Free, Tobacco Free, Non-Smoking (including e-cigarettes) company and Equal Opportunity Employer (EOE).