FINANCE DIRECTOR - TOWN OF OAKLAND

Start Date: August 08, 2024 | End Date: September 08, 2024
County: Kennebec County
Job Type: Finance

Title Position: Finance Director, Town of Oakland, Maine

Department: Finance, FLSA Status: Administrative Exemption-Salaried, 35 hours per week Monday - Thursday

Nature of Work

The Finance Director is responsible for all town accounting and financial operations. This requires considerable knowledge of municipal accounting, finance, and computer systems operations. We use TRIO, governmental accounting software. This employee is responsible for the performance of complex and varied accounting assignments involving the application of accounting skills and knowledge of the complete set of Town General Ledgers and accounts. The position involves a considerable range of responsibilities.

This employee follows established procedures and regulations but must exercise judgment and initiative. Work is checked by observation, verification, internal controls, and annual audits by outside auditors.

Duties and Responsibilities

• Responsible for a complete chart of accounts that meet the anticipated needs of every fund required in the municipality and maintaining them on a computerized general ledger system.
• Reconciles all balance sheet accounts. Includes cash accounts, tax and sewer receivables, payroll withholding accounts and other miscellaneous accounts.
• Prepares monthly revenue and expenditure reports for the Town Manager, Town Council and Department Heads. Prepares quarterly financial reports. As necessary, prepares additional financial reports as needed.
• Supervises the daily handling of receipts from all departments. Tracks cash flow and recommends investment choices to the Town Manager.
• Responsible for all accounts payable functions including preparing the weekly accounts payable warrant, charging the proper accounts, coordinating invoice payment with the Town Manager, Department Heads and vendors, and preparing 1099 forms.
• Responsible for all payroll functions including preparing a weekly payroll for all town employees and maintaining all payroll records and preparing W-2 forms.
• Prepares all necessary reports sent to Federal and State agencies, the Internal Revenue Service, the Town Council and Town Manager. These include quarterly 941 reports, State unemployment reports, general assistance reimbursement and statistical reports and Department of Commerce Census reports.
• Responsible for the coordination of all the town’s insurance coverage including property and liability and workers comp. Also, all employee benefit programs including health insurance, a 401-retirement plan and disability insurance.
• Performs year-end close out of the general ledger. Prepares any information necessary for the annual audit and assists the outside auditors in their audit.
• Responsible for maintaining Tax Receivable and Sewer Receivable records and reconciling these to general ledger balances. Includes processing abatements, supplemental tax bills and making miscellaneous adjustments to the Tax and Sewer Receivable systems.
• Responsible for the printing of tax bills annually and sewer bills quarterly.
• Assists the Town Manager in processing grant reimbursement requests and in the accounting for these funds.
• Works closely with the Town Manager in the preparation of the annual budget.
• Attends Town Council budget meetings and regular Town Council meetings as needed.

Secondary Duties

Supervises all town computer operations. The Town Office has a local area network connecting 20 PCs. Provides guidance, assistance, and support for all the town’s computer users. Troubleshoots problems and coordinates support provided by Trio Software and our outside technical support personnel.

Supervision Received & Given

This employee performs his/her work under the direction of the Town Manager.

Education & Training

Graduation from an accredited four-year program with a bachelor’s degree in accounting is recommended. Significant practical experience in accounting, particularly in municipal accounting is required. Experience with computer systems, applications software, PCs and Microsoft Excel and Word is required. Knowledge of Trio software is a plus.

Suggested Skills

• Considerable knowledge of accounting principles and practices particularly as applied to fund accounting, and the understanding of municipal financial operations.
• Considerable knowledge of computer operations, computerized accounting, and computer networks. Must be able to work independently on PCs and to have a thorough understanding of all the town’s financial software. The town’s financial and accounting operations and property tax and sewer billing records are completely computerized. A high level of knowledge of Microsoft Excel and a working knowledge of Microsoft Word.
• General knowledge of insurance programs and packages and a thorough understanding of the town’s employee benefit programs.
• Ability to exercise judgment and considerable initiative in analyzing and evaluating accounting problems and in developing or recommending modifications and improvements in existing accounting procedures.
• Ability to work independently with little supervision.
• Ability to analyze cash flow and investments.
• Ability to perform complex accounting work accurately and rapidly.
• Ability to draft accurate and concise reports dealing with the financial status of the town for various agencies and officials.
• Must keep up to date on Generally Accepted Accounting Principles and related laws and regulations and implement any necessary changes.
• Must be detail oriented and willing to work as a TEAM member.

If interested, please send cover letter, resume and 3 work related references to or mail to Kelly Pinney-Michaud, Town Manager P.O. Box 187 Oakland, ME 04963.