Accounts Payable Specialist

Job Type
Full-time
Description
Accounts Payable Specialist
Job Details
Job Type
Full-time
Denton, TX
Description
Summary Objective:
This position works within the Accounting Department of The Martino Group, which manages accounting functions for multiple real estate and investment entities.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Essential Functions:

• Review invoices for appropriate documentation/approval
• Enter/upload invoices to Payscan
• Process invoices and check requests in a timely manner
• Void/reissue checks as needed
• Match remittance stubs with checks, mail payments
• Maintain documentation/approvals
• Communication with vendors: research and resolve discrepancies and issues
• Assist with Month-End close
• Reconcile statements
• Daily Positive Pay
• Update Payscan IR images
• Obtain and process online utility invoices: Atmos, Frontier, Cirro
• Weekly post office trips, bank runs as necessary
• Monitor and maintain vendor café, ensuring vendor insurance compliance
• Process property tax and insurance payments
• Monthly utility billing and reconciliation
• Commissions processing
• Corporate payables: entering, coding, calculating and billing back to properties
• Process tenant Move-Out Refunds
• Process monthly and quarterly owner distributions
• Vendor management: creating/updating vendor records, researching and resolving payment inquires, void/reissue payments, maintaining updated vendor insurance, manage Vender Café
• Assist accounting team as needed

Competencies:

• Analytical Thinking
• Business/Financial Acumen
• Communication Proficiency
• Critical Evaluation
• Ethical Conduct
• Teamwork
• Time & Stress Management

Supervisory Responsibility:
This position has no supervisory responsibilities.
Work Environment:
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is a largely sedentary role, however some filing is required. This would require the ability to stand, walk, use hands to finger, handle or feel, and reach with hands and arms lift files, open filing cabinets and bending or standing on a stool as necessary. The employee is regularly required to:

• Talk and hear.
• Read, write, and speak English.
• Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, peripheral vision, and ability to adjust focus.

Position Type/Expected Hours of Work:
This is a full-time position, 40 hours or more per week. Hours of Operation are Monday - Friday, 8:00 a.m. to 5:00 p.m.
Required Skills/Abilities:

• Excellent organizational and time management skills and high attention to detail.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.

Required Education and Experience:

• High school diploma or equivalent
• Experience in accounts payable

Preferred Education and Experience:

• Experience with Yardi software
• Knowledge of basic principles of finance, accounting, and bookkeeping

Additional Eligibility Qualifications:

• Valid TX Driver's License Required

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Salary Description
$21.00 Hourly