At Autodesk, we are inspired by building tools for people who imagine, design, and make a better world for the 10 billion people living on our planet. Our clients make the tallest buildings in the world, improve new green, affordable housing for low-income communities, put rockets into space, 3D print affordable prosthetic limbs, and bring stories and experiences to life that leap off the screen and inspire the world. Helping those teams do what they do better, faster and with less negative impact on the world is the mission that pulls us all out of bed every morning.
We're on the search for an experienced Executive Assistant to join our AEC (Architecture, Engineering, and Construction) Design team! As Executive Assistant, you'll provide administrative support to the Vice President of the AutoCAD team and the senior staff, by being a facilitator and liaison for the team. You will work predominantly with the Vice President and staff. You will perform multiple tasks, handle details of critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.
You will report into the Vice President of AutoCAD and be a hybrid employee reporting into the San Francisco office.
Responsibilities
- You will manage complex calendars while ensuring prioritization of activities.
- Provide meeting support and coordinate logistics for departmental meetings.
- Arrange international and domestic travel.
- You will serve as the primary point of contact for internal and external stakeholders.
- You will help create, review and edit documents, presentations and reports.
- Help manage expense reports and reimbursements for the leaders.
- Help with the planning, execution, and tracking of various projects within the Global Communications department.
Minimum Qualifications
- You have 4-6 years' experience providing administrative support for senior level executives.
- You have the ability to work in a fast-paced work environment that requires strong multitasking skills, time management, and self-starter mentality.
- You are willing to adapt to a rapidly changing environment and new processes and responsibilities.
- You have the proven ability to work under pressure, communicate effectively, and meet deadlines.
- You are proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint.
- You understand how to handle confidential business matters.
Locations - San Francisco, CA, USA
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