Human Resources Associate
W2 Contract
Location: Berkeley, CA - Hybrid Role
Job Summary:
As a Human Resources Associate, you will support various HR administrative functions, including onboarding and offboarding, corporate event coordination, recruitment, and administrative assistance for the HR team. You will play a critical part in the seamless execution of HR operations, contributing to the success of company-wide initiatives. The ideal candidate is flexible, thrives in a dynamic work environment, and can manage multiple priorities while meeting deadlines. Additionally, this role requires strong communication and stakeholder management skills, as you will work closely with new hires, employees, internal HR team members, and external vendors.
Duties and Responsibilities:
- Manage the onboarding schedule for new hires.
- Enter new hire information into BambooHR and ensure accurate and timely record-keeping.
- Prepare and send offer letters and related documentation.
- Coordinate onboarding communications, including emails to the onboarding team.
- Assist with termination paperwork and offboarding procedures.
- Provide admin support for contracts, purchase orders (POs), and expense reporting.
- Support the Chief People Officer (CPO) with light calendar management and leadership team expense reports.
- Assist with preparing HR meeting agendas, capturing meeting minutes, and follow-up tasks.
- Serve as a critical point of contact for stakeholders, including new hires, internal HR team members, and external vendors.
- Lead the planning and execution of company events, including employee birthdays, anniversary celebrations, and community service activities.
- Ensure smooth coordination and communication for employee engagement initiatives.
- Coordinate interview scheduling and candidate communications.
- Provide requisition support for HR and hiring managers, ensuring accurate and timely updates in recruiting systems.
- Manage employee files and ensure data accuracy.
- Support and maintain the spot award program, tracking nominations and processing awards.
- Update organizational charts as needed.
- Oversee documentation management for HR records and initiatives.
- Manage and distribute company merch to employees and candidates.
- Assist with other HR projects as needed.
Requirements and Qualifications:
- Bachelor's degree or equivalent experience in Human Resources or a related field
- 2+ years of experience in HR support or administrative roles
- Experience with BambooHR or similar HRIS systems
- Strong organizational skills with high attention to detail
- Excellent communication and interpersonal skills
- Able to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Proficiency with Microsoft Office and Visio
- Able to keep sensitive data confidential
Preferred Qualifications:
- Previous biotech experience is a plus
- Experience with Visio or other diagramming tools
- Project management experience is a plus
- Prior recruiting experience is a plus
- Experience with Concur or other expense management software
- Coupa or other procurement software is preferred
- Experience with contract management software is a plus
Desired Skills and Experience
Human resources, BambooHR, HRIS, Microsoft Office, Visio, Concur, Coupa
Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.
Bayside Solutions, Inc. may collect your personal information during the position application process. Please reference Bayside Solutions, Inc.'s CCPA Privacy Policy at .