Conference Services Coordinator

The Hotel
Step inside a legendary revival at The Watergate Hotel, a luxurious urban resort located along the banks of the Potomac River. Here modern design blends with a storied past to redefine luxury. A place where travel and business are occasions worth celebrating, attention to every detail is the standard, and intrigue can be found just beyond every curve.
Location
The Watergate Hotel is centrally located in Washington, D.C., a city of political power, prestige, and elegance is culturally rich with theaters, museums, architectural splendors and unforgettable national memorials. The Watergate Hotel is situated within walking distance of the best the city has to offer.
Strategic Intent
The Catering & Conference Services Coordinator will take full responsibility for assisting members of the Catering Sales & Events team with general administrative duties associated with the hotels' clients. The Catering & Conference Services Coordinator will represent the Catering Sales and Events department both internally and externally. They are a vital source of support for the Catering team and overall assist in the hotel achieving its goals and objectives.
Organizational Structure
REPORTS TO: Director of Catering & Conference Services
General Duties and Responsibilities
• Handle all incoming and outgoing correspondence.
• Will assist 2-3 managers as assigned by the Director of Catering & Conference Services
• Maintain department filing system.
• Arrange appointments and meetings for Catering and Event Managers and Department.
• Produce and keeping meeting packs and other Catering Sales material.
• Maintain stationary storage and inventory levels.
• Compile reports and other statistical information as requested, including
Delphi/Market Vision daily and weekly reports.
• Conduct research and prospecting calls achieving goal as set out by the catering sales manager.
• Organize hotel familiarization visits.
• Ensure Delphi/SalesForce input and profiles comply with The Watergate Hotel standards.
• Maintain accurate database of all information for relative contacts (organizers,
third parties, influencers & end users).
• Set example for all associates to emulate by complying with all hotel policies and procedures.
• Account for departmental expenditure through the hotel's check-book as and when requested.
• Produce and submit purchase orders according to the hotel's procedure, as requested.
• Complete and perform a variety of other related tasks and projects as assigned.
Requirements:
Experience and Requirements
Must possess 1+ years of direct, related administrative experience; those with luxury hotel sales and marketing and/or hotel operations experience will be preferred.
• Solid administration skills including (but not limited to): accurate and timely filing,
proofreading and editing documents, managing multiple incoming telephone calls,
faxing, mailing, emailing and creating various business documents required.
• Typing skills of at least 50 words per minute.
• Excellent communication skills (both written and verbal) with fluency in English required.
• Computer proficiency is required with proven abilities in MS Office, Word, Power Point,
Excel; those with prior experience utilizing Opera and Salesforce will be strongly preferred.
• Prior experience assisting with travel arrangements, expense reports, trade show bookings
and shipments is preferred.
• Ability and willingness to work flexibly including early mornings, evenings, weekends and Holidays-
as business needs requires.
• Must possess superior multi-taking skills and the ability to work well in a fast-paced environment