Accounting Technician I-III

Salary: $19.75 - $25.63 Hourly
Location : New Braunfels, TX
Job Type: Full Time
Job Number: 00795
Department: FINANCE
Division: Finance
Opening Date: 10/21/2024
Closing Date: 11/4/2024 5:00 PM Central
Job Summary
The award-winning New Braunfels Finance Department's vision is to add value and increase operational efficiency by serving as a business partner and support team to all City departments. They are seeking a proactive, organized, and motivated individual to join their team!
GENERAL PURPOSE: Under general supervision, performs a variety of technical accounting support functions including payroll, accounts payable and accounts receivable; enters data, processes technical and accounting documents, and provides customer service as needed. Accounting Technician III is a non-supervisory leadership position within the Finance department and oversees payroll for the City organization.
Primary Duties and Responsibilities

• PRIMARY DUTIES AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
  • Performs accounting and clerical duties in accordance with standard office procedures and City policy; receives, verifies and enters payments, invoices, purchase orders, special fund transactions, and other data into the computer tracking systems.
  • Prepares journal entries and corrections, balances accounts, and tracks funds.
  • Maintains and updates records, and files associated with payroll systems and related technical transactions; assures accuracy and timeliness of all payroll activities; verifies payroll register.
  • Reviews source documents for compliance to rules and policies; determines proper handling of financial and technical transactions within designated limits; checks documents for validity and accuracy of information; records, files and distributes related paperwork.
  • Maintains financial records and multiple filing systems; processes transactions, updates accounts, compiles documentation, and generates statistical reports; reviews and validates data; maintains additional accounting and technical transaction databases as needed.
  • Provides information and assistance to employees and others having business with the City; responds to requests for information and attempts to resolve them by researching files and records within the scope of authority; refers matters requiring policy interpretation to supervisor for resolution.
  • Responds to questions and resolves accounting issues within scope of authority.
  • Maintains and enforces all aspects of security and confidentiality of records and information.
  • Performs other duties as assigned or required.

Accounting Technician II Additional Duties and Responsibilities: Independently performs a variety of technical accounting support functions including accounts payable and accounts receivable.

• Assists in the training, cross-training, and instruction of staff in accounts payable & accounts receivable.
• Process bi-weekly payroll and serves as a point of contact to all internal and external inquiries pertaining to accounts payable and accounts receivable.
• Reconciles accounts as directed by the Accounting & Treasury Manager.
• Reviews Accounts Payable Batch Proof.
• Work with complex spreadsheets; reviews and validates data.
• Assists in year-end processes including W-2's and 1099's.

Accounting Technician III Additional Duties and Responsibilities: Independently performs a variety of technical accounting support functions including payroll, accounts payable and accounts receivable.

• Oversees bi-weekly payroll for approximately 1000 city employees and serves as primary point of contact for payroll inquiries and records.
• Monitors all payroll related document preparation for accuracy and completeness.
• Serves in a leadership role for Finance staff and when working with other City departments; Assists in the scheduling, training, cross-training, and instruction of staff in accounts payable, accounts receivable, and payroll.
• In the absence of the Accounting Supervisor, serves as the primary point of contact to all internal and external inquiries pertaining to payroll, accounts payable and accounts receivable.
• Assists the Accounting & Treasury Manager and Accounting Supervisor in the development and implementation of Accounting policies and procedures.
• Provides support, training, and assistance to employees on more complex issues; analyzes accounting problems and implements solutions according to standards, guidelines, and procedures.
• Prepares journal entries and corrections, reconciles, and tracks funds.
• Reconciles accounts as directed by the Accounting Manager.
• Reviews Accounts Payable Expenditure.
• Work with complex spreadsheets; reviews and validates data.
• Prepares payment and reporting of Payroll Taxes and TMRS.
• Performs year-end processes including W-2's and 1099's.

Education, Experience, Licenses and Certifications
MINIMUM QUALIFICATIONS:
Education and Experience:
High School diploma or GED equivalent; AND two (2) year's bookkeeping and clerical accounting experience, preferably in the public sector; OR an equivalent combination of education and experience. Accounting Technician II Additional Experience: Five (5) year's bookkeeping and clerical accounting experience, preferable in the public sector; one (1) year public sector experience processing payroll and accounts payable, OR an equivalent combination of education and experience.
Accounting Technician III Additional Experience: Five (5) year's bookkeeping and clerical accounting experience, preferably in the public sector; two (2) years public sector experience processing payroll and accounts payable, OR an equivalent combination of education and experience.
Accounting Technician II/III Preferred Qualifications:

• Knowledge of City accounting and payroll software.
• Knowledge of City policies and procedures
• Completion of introductory/intermediate governmental accounting training(s) or equivalent

Required Licenses or Certifications:

• Must possess a valid Texas Driver's License.

Knowledge, Skills and Other Requirements
Required Knowledge of:

• Principles of record keeping and records management.
• Payroll accounting rules and procedures.

Accounting Technician II/III Additional Required Knowledge Of:

• Public sector fund accounting and bookkeeping principles.

Required Skill in:

• Maintaining and balancing financial records, ledgers and accounts.
• Performing mathematical calculations with speed and accuracy.
• Entering data and numerical information into a computer system with speed and accuracy.
• Correcting and updating financial information.
• Establishing and maintaining cooperative working relationships with co-workers.
• Experience with accounting and payroll software.
• Experience in use of Microsoft Office products.
• Operating a personal computer utilizing a variety of business software.
• Providing excellent customer service.

Accounting Technician II Required Additional Skill in:

• City of New Braunfels accounts payable and receivable processes.
• Proficient in performing reconciliations.

Accounting Technician III Required Additional Skill in:

• City of New Braunfels payroll, accounts payable and receivable processes.
• Creating and maintaining complex spreadsheets.
• Training staff in accounting and payroll tasks.

Physical Demands / Work Environment:

• Work is performed in a standard office environment; is subject to sitting, standing, walking, bending, and reaching for extended periods of time; must be able to safely pull, push, lift and carry items weighing up to forty (40) pounds.
• May be required to work immediately before, during or after an emergency or disaster.
• NOTE: This position is designated safety and/or security sensitive.

The City of New Braunfels offers a cost effective comprehensive benefits package to all full-time employees. Some of our benefits are also available to our part-time regular employees.
To learn more about our compensation and benefits, please visit our page.
01
Please explain your experience as it relates to Payroll and Accounts Payable.
02
How do you minimize the risk of errors in your work?
03
Describe your experience and proficiency using Microsoft Office Products.
Required Question