Contracts Manager

Hill International is seeking a Contracts Manager in Seattle, Washington

Responsibilities

1. Facilitate procurement for public works construction and professional and general services: RFQ, RFP, and Invitation to Bid processes; scheduling; noticing; assembling bid documents; pre-bid meetings and bid openings; and preparation of contracts.
2. Manage contract development through all lifecycle stages (draft, revision, approval, filing, and distribution), ensuring that insurance, bonding, and legal requirements are met and internal processes and records are maintained.
3. Professional interaction with colleagues, other public agencies, developers, contractors, consultants, and the general public.
4. Administration of active contracts (construction, development, condominium, etc.) to identify, calendar, notify, and ensure completion and compliance with all deliverables in collaboration with project managers and responsible parties.
5. Provide ongoing assistance to staff on contract development and compliance issues.
6. Administer Agency records management policies and procedures to maintain complete, orderly, accurate, and accessible working files and archives.
7. Evaluate records for retention in compliance with Board-approved policies.
8. Perform special projects as requested and other duties as assigned.

Qualifications

1. Formal and informal competitive bidding principles and processes and legal requirements.
2. Best public agency practices to procure goods, services, and public works construction.
3. Basic principles of contract law, real estate law, land use law, and public records law.
4. Types of agreements used in construction projects and interagency partnerships.
5. Contract administration.
6. Use and evaluation of qualification criteria.
7. Records management principles and procedures and maintenance of files and file systems.

Preferred Knowledge:

1. Washington state public procurement laws.
2. Washington State Department of Transportation laws, regulations, standards, and similar.

Ability and Skill in:

1. Developing and/or managing contracts, including tracking documents through the contracting lifecycle, contract compliance items, and keeping organized records.
2. Researching, reading, and comprehending complex contract documents.
3. Organizing and successfully completing a variety of contracts-related responsibilities for complex and visible public projects.
4. Interpreting, applying, and explaining to others policies, procedures, instructions, contract requirements, and applicable laws and regulations.
5. Comprehending and following verbal and written instructions in technical and non-technical language; explaining complex issues in an understandable way.
6. Preparing detailed, complete, and timely reports and related documentation.
7. Demonstrating excellent verbal and written English language skills; communicating effectively and establishing working relationships with Agency staff, appointed commissioners, the general public, other government agencies, businesses, consultants, contractors, and developers.
8. Applying logical and team-based problem-solving techniques that build collaboration and ensure efficient use of resources.
9. Managing a variety of competing tasks and priorities while meeting deadlines.
10. Taking initiative, overcoming obstacles, and maintaining momentum on assignments.
11. Anticipating questions, issues, and concerns and acting as an effective troubleshooter.
12. Using word processor, spreadsheet, presentation, graphics, and desktop publishing applications; CSI’s Master Format; Consensus Docs; and others.
13. Administering records management protocols; applying records retention policies.
14. Working independently with general guidance from a supervisor.
15. Making decisions and exercising good judgment; demonstrating political astuteness.
16. Maintaining poise while dealing with people in difficult situations; exercising tact and diplomacy; always interacting in a professional and courteous manner.
17. Maintaining confidentiality of all matters.

Preferred Experience and Training:

1. Four-year degree in a related field.
2. At least three years of experience with competitive bidding processes, preparing a variety of contract documents; writing, administering, and enforcing contracts and legal agreements.
3. Managing records.
4. Any combination of experience and training that provides the equivalent scope of knowledge, skill, and technical ability to properly perform the work as described.
5. This is a remote opportunity with occasional office visits.

The salary range for this position is $125,000-$155,000. The offered salary will be based on the applicant's qualifications, education, experience, and work location.

Depending upon your employment status, Hill’s comprehensive benefits may include Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

About Us

Hill International, with more than 3,200 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, dispute resolution, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest construction management firms in the United States. For more information on Hill, please visit our website at

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a proud member of the Global Infrastructure Solutions, Inc. family of companies. Learn more about GISI at

Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/Disabled

Note : This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities, and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.