Bil E/J Office Administrator

General Position Summary: The office administrator will provide administrative support to ensure efficient operation of the office. This role requires goal-oriented individuals with the ability to juggle multiple tasks simultaneously.

Essential Job Functions:

1. Track the inventory of office supplies and replace them as necessary.
2. Order uniforms upon request.
3. Troubleshoot with IT, phone, or other issues in the office by communicating with multiple vendors.
4. Coordinate company seasonal events.
5. Assist HR with the renewal of health/commercial insurances, travel policy, compliance, and 401K.
6. Arrange working visas for employees coming from HQ and facilitate children’s school enrollment and residency.
7. Manage vendor relationships, POs, price negotiations, and projects.
8. Maintain computers, laptops, and servers with outside IT vendors.
9. Maintain copy machines, printers, phone systems, landscape, and pest controls.
10. Manage annual/quarterly/monthly maintenance of forklifts, air conditioning, and company cars.
11. Handle terms and pricing for leasing contracts.
12. Handle mails and other correspondence with HQ in Japan.