Admissions and Records Clerk- Merritt College

Posting Details
College Information
Peralta/College Information
Merritt College
Merritt College is a public, comprehensive, two-year college, maintained by the Peralta Community College District in Alameda County. With a comprehensive day and evening program of transfer, technical, occupational and basic skills education, the College is committed to meeting the educational needs of the diverse student population it serves.
Located on a 125-acre site in the hills of East Oakland, Merritt College combines modern, spacious facilities with a spectacular view of the entire Bay Area. An integral part of a large, busy urban community, the location provides a sense of tranquility and peace.
Position Information
Job Title
Admissions and Records Clerk- Merritt College
Time Base
40 Hours/Week 12 Months/Year
Compensation
Salary Range: $3,811.62 - $4,815.60/mo, Hiring Range: $3,811.62 - $4,173.66/mo - The maximum initial placement is Step 3 depending on experience.
Position Type
Classified
Department
Student Services/EOPS/DSPS (642)
City
Oakland
State
CA
Job Description Summary
Under general supervision, performs duties in student admissions, registration, and records maintenance.
Duties & Responsibilities
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.• Supports the Admissions and Records area in a variety of duties including data entry, customer service, and telephone support.
• Assists students by providing accurate information regarding registration, graduation, and transcript requests.
• Assists in the distribution and collection of forms, including petitions for degrees and certificates, credit by examination, and transcripts, etc.
• Processes official transcript requests.
• Packages official transcripts.
• Logs and reconciles payments for official transcripts.
• Supports and provides relief for campus staff at each of the four colleges.
• Maintains filing system for incoming transcripts.
• Verifies student attendance.
• Operates a variety of modern office equipment.
• Performs other related duties as required
Minimum Qualifications
l. One (l) year of experience in student registration, admissions and records maintenance or an equivalent combination of training and qualifying experience that could likely provide the desired knowledge, skills and abilities to perforn1 the duties of the positions.
2. Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint, etc.) and the Internet browser, web sites and e-mail.
3. Ability to type accurately from clear copy. A word processing and/or spreadsheet skills assessment may be given.
4. Understanding of; sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.
Desirable Qualifications
• Knowledge of and ability to interpret and apply the rules, regulations, and policies governing rules, regulations and policies of registration and admissions.
• Ability to train and supervise the work of student assistants.
• Ability to establish and maintain cooperative working relationships with those contacted in the course of work.
• Ability to speak and write effectively.
• Ability to analyze situations accurately and adopt an effective course of action
Environmental Demands
Other Requirements
• Occasional work performed alone
• Constant work around and with people
Tools & Equipment Used
Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of the body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication
Application Deadline Date
November 6, 2024
Open Date
10/09/2024
First Review Date
Special Instructions to Applicants
APPLICATION PROCEDURES
1. Required documents will include:
• Current resume of experience, formal education/training and qualifications.
• Copies of supporting credentials, if applicable.
• Copies of transcripts from fully accredited colleges or university institutions.
(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.
2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Skype and phone interviews are not permitted.
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
Fingerprinting Requirement:
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
MAY BE REQUIRED
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.