Vice President of Finance

Essential Duties and Requirements:

• Responsible for all accounting, bookkeeping, budget preparation and procurement for all OIC businesses.
• Developing annual organizational budget per guidance from and with the Vice Presidents and CEO.
• Timely and accurate submission of all fiscal reports to all stakeholders as prescribed.
• Timely completion and facilitation of agency indirect cost rate negotiations.
• Preparation of the audit process, including working with the Vice President of Finance and Operations and CEO on contract negotiations with the audit firm.
• Training and development of all agency staff around fiscal matters to assure compliance with their respective responsibilities per regulations of all stakeholders, GAAP and OMB.
• Develops, follows, and reviews agency internal control policies and procedures to ensure compliance with all funders’ regulations and requirements.
• Prepares all financial reports including income statements and balance sheets for monthly CEO and Vice Presidents, Board meetings and the Finance Committee.
• Maintains all fiscal and contractual controls in accordance with generally accepted accounting principles, resulting in unqualified opinion at completion of each financial audit.
• Final preparation, review, and submission of reimbursement packages to funders in a timely and accurate manner.
• Serves as the contact person for all reimbursements and assures that all monthly expenditures are allocated appropriately to respective funding sources.
• Meets regularly with Vice Presidents and the CEO to provide updates on fiscal conditions, forecasts and recommendations.
• Reviews reports to analyze projections of expenditures and income against actual figures, and coordinates methods of improving fiscal systems and implementation processes.
• Confers with Vice Presidents and CEO to coordinate and prioritize budget planning.
• Assists in the development of all grant proposals and/or contracts sought after on behalf of OIC.
• Develops accountability standards for sub-grantees and monitors adherence to established guidelines.
• Manages all fiscal aspects of OIC including resource utilization assessment and projections.
• Performs contract compliance monitoring of OIC sub-grantees to ensure accountability of funding and meeting contract deliverables.

Key responsibilities of the Job Coach include but are not limited to:

• Engaging participants in ongoing discussions about their employment goals.
• Using motivational interviewing techniques as appropriate to help guide participants to goal achievement.
• Developing and producing a professional resume for each participant.
• Maintaining weekly contact with participants to track their progress to interview readiness.
• Facilitating group sessions and workshops to build employment readiness skills.
• Regularly discussing each participant’s job start ready progress with colleagues; problem solving with colleagues when needed.
• Reviewing participants’ daily performance rating provided by their worksite supervisor.
• Maintaining accurate client records in Salesforce; updating progress notes in Salesforce during and after each meeting with participants.
• Maintaining contact with work crew site supervisors; exercising responsiveness to their concerns.
• Recording and reporting monthly progress summaries for each participant, detailing steps taken to resolve challenges and the quality of overall participant participation.
• Performing other tasks and responsibilities that will be assigned from time to time.
• Must be able to adhere to OIC’s Value Statement by maintaining respect and professionalism for all stakeholders.
• Maintaining steadfast commitment to quality service for all OIC participants.
• Facilitating open communication in order to foster a productive and professional environment.
• Demonstrating a steadfast commitment to service and integrity.
• Focus and maintaining the effort of development and professional growth.
• Performs additional duties as required by the CEO and Board of Directors.

Essential Human Resources Responsibilities:

• Ensures optimal usage and efficiencies of OIC’s Paychex HRIS system.
• In collaboration with senior OIC leadership coordinates OIC’s leadership series.
• Serves as the staff liaison to OIC’s Board HR committee.
• Ensures that OIC’s benefits meet the needs of staff, are market compatible, and financially competitive.
• Performs administrative/HR functions including payroll and benefits coordination; updates and acts as custodian of the policy manual.

Qualifications/Experience:

• Bachelor’s Degree in Business Administration, Accounting, or Finance; Master’s degree preferred.
• A minimum of 10 years of professional experience in an Executive management/leadership role, ideally in a rapidly evolving institution.
• 8-10 years of experience in non-profit and/or governmental fiscal management and administration.
• A minimum of five years of documented successful fiscal grants management experience at the management level is required.
• Working knowledge of Abila MIP fiscal software is a plus.
• Highly organized with the ability to manage multiple responsibilities in a fast-moving environment.
• Thorough understanding of project management with the ability to work effectively under pressure to meet tight deadlines.
• Strong effective leader of people, a consummate team player with a creative and strategic approach.
• Excellent written, verbal, and interpersonal communications skills.
• Ability to develop and review budgets and produce complex written reports.
• Personal qualities of integrity, credibility, and a strong commitment to the mission of OIC of South Florida.

Job Type: Full-time

Pay: $90,000.00 - $102,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Oakland Park, FL (Preferred)

Ability to Relocate:

• Oakland Park, FL: Relocate before starting work (Required)

Work Location: In person