Administrative Assistant

Job Title: Admin Assistant (Hybrid - Local Candidates Only)

Urgency: Immediate Need – Candidates must be available for an ASAP start. Candidates needing a 2-week notice will not be considered.

Submissions: Only 1 submission per supplier. Please provide a candidate snapshot that includes:

• Location of the candidate
• Candidate’s confirmation of understanding and acceptance of the hybrid (onsite 3 days a week) requirement
• Skills and experience alignment with the job
• Prior USC work experience (if applicable)
• Any RTO or vacation plans

Position Details:

• Work Location: USC Campus, 1975 Zonal Avenue
• Work Type: Hybrid – 3 days onsite per week (Candidate must have flexibility)
• Remote Setup: A personal laptop is required for remote work. Dept will provide access to the network.

Job Information:

• Number of Openings: 1
• Target Start Date: ASAP
• Duration: Until 11/22/24, with a possibility of extension to 12/20
• Work Hours: 9:00 AM - 5:00 PM, Monday - Friday (37.5 hours per week)

Required Skills & Experience:

• Microsoft Office Suite: Proficient, especially with Word
• Administrative/Secretarial Experience: Must have experience at a college or university
• Event Planning Experience: Preferred

Additional Information:

• Dress Code: Business Casual

Onboarding:

• Non-clinical onboarding (CAN START PENDING CRIMINAL if not handling cash or driving)

Core Checks Required:

• Background check
• Social Security Trace
• 7-year County & Federal Criminal History
• National Criminal Search
• National Sex Offender Registry

Health & Safety Requirements:

• COVID-19 Vaccination: Not required but strongly recommended. Masks are optional.
• Flu Vaccination (11/1 - 4/30): Not required but strongly recommended. Masks are optional during flu season.