Payroll Supervisor

JOB

• Payroll Supervisor is a working title. The official job classification for this position is Senior Payroll Accountant.

What's the Role?

We’re looking for an energetic, self-motivated, and experienced accounting professional to take on the role of Payroll Supervisor. You will join a fast-paced, but collaborative and customer service-oriented team environment, providing payroll administration and supervision within the Finance and Administrative Services Department. In this role, you will manage the planning, organization, review and maintenance of City-wide payroll functions, financial modules upgrades, payroll subledger interface to the General ledger, and day-to-day direct supervision of staff responsible for processing the City’s payroll. This position also manages the City’s payroll and timekeeping systems and updates the system based on union contracts. This position receives general direction from the Assistant Finance and Administrative Services Director, and direct supervision from the Accounting Manager. The position will exercise direct supervision of assigned professional, technical and clerical staff, and builds relationships throughout the organization. If you are looking to take on a challenging and rewarding financial role, this position is for you!

The Essentials:

1. Four years of relevant payroll processing and benefit implementation experience of an increasingly responsible nature within a complex organization including one year of supervisory experience.
2. Bachelor’s degree from an accredited college or university with major coursework in accounting, finance, public administration, or a related field.
3. Individuals must be physically capable of operating a motor vehicle safely and possess a valid Class C California Driver License.

Bonus Points:

1. Directly-related experience within a public sector agency.
2. Possession of a Certified Payroll Professional (CPP) issued by the American Payroll Association (APA).
3. Master’s degree in accounting, finance, public administration or a related field.

What You'll Do:

1. Be knowledgeable of current accounting and reporting standards and ensure staff is trained in their respective functions.
2. Exercise considerable independent judgement in managing the processing of the City’s payroll.
3. Interpret Federal and State laws governing payroll and analyze legal advice on complex payroll issues.
4. Manage and implement changes in the payroll and timekeeping systems as needed due to changes in MOUs, law, or other reasons.
5. Provide day-to-day supervision to staff in payroll and answer inquiries and respond to payroll related issues.
6. Manage assigned programs or projects; schedule, plan, coordinate, evaluate, and report on work progress.
7. Maintain and reconcile payroll subledger to the General Ledger for financial transactions related to payroll.
8. Write and present comprehensive, concise, and clear reports, memos, and other communications.