Office Manager

Overview:
The Office Manager will be reporting to the Director of Human Resources, this is a dynamic position responsible for a range of administrative and logistical tasks. The successful candidate will play a pivotal role in maintaining office efficiency, supporting the CEO, and contributing to a positive workplace environment.
Responsibilities:

• Order and maintain office supplies.
• Oversee the snack program and catered lunches.
• Manage groceries in the office, including stocking the kitchen and bathroom.
• Own the processes related to groceries and supplies.
• Provide administrative support to ensure the smooth operation of the office.
• Support the CEO with various tasks, including calendar management and travel bookings.
• Maintain calendars, both personal and shared, using Outlook calendaring.
• Act as a front-facing representative for the company when dealing with clients and customers.
• Handle client-related tasks and ensure a proactive and customer-centric approach.
• Organize and coordinate company events, including two volunteer days per year and 5-10 sales conferences/internal events annually.
• Manage logistics for quarterly townhall meetings, compiling PowerPoints from different departments and fixing formatting issues.
• Book travel arrangements, including flights, accommodation, and transportation (e.g., Uber) for employees.
• Ensure all travel-related details are well-organized and communicated.

Requirements:

• Proven experience as an office manager or in a similar administrative role.
• Exceptional organizational and multitasking abilities in a fast-paced work environment.
• Proficiency in Microsoft Office Suite, particularly PowerPoint.
• Strong interpersonal and communication skills.
• Detail-oriented with a proactive and problem-solving approach.
• Ability to handle confidential information with discretion.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Contact information
Nicholas Cretella