Coordinator of Payroll Services - Payroll Services JobID: 94838Position Type:Office Professionals/ Coordinator of Payroll SrvcsDate Posted:9/11/2024Location:Instructional Support CenterDate Available:09/23/2024Job Code: Coordinator of Payroll Srvcs - 030402 Standard Hours: 40 Department: Payroll Services - 252525 Empl Class: NAMinimum Salary: $63,795.00/AnnuallyMaximum Salary: $96,441.00/Annually Scheduled Days: 245Target Openings: 1License and Certification Qualifications: None requiredEducation Qualifications: Bachelor's degree in business related field required; or in lieu of bachelor's degree, 8+ years of progressively responsible experience in payroll/business administration or payroll systems required.Experience Qualifications: Five years of progressively responsible experience in business administration, payroll, or a related field required. Experience with PeopleSoft HRMS or similar system required. Supervisory experience preferred.Skills Qualifications: Knowledge of payroll and accounting principles and practices; strong technology skills with extensive knowledge of Microsoft Excel and PeopleSoft HCM; strong human relations and communication skills; detail oriented with strong organization skills; accuracy with computation and employee data; ability to plan, assign, and direct work; ability to make decisions in a timely and accurate manner; ability to resolve problems utilizing various technologies; ability to analyze existing processes, identify areas for improvement and design process improvement initiatives.Primary Responsibilities: Assist the Director and Assistant Directors of the Payroll Services department to efficiently and professionally provide quality payroll services in support of the vision, mission, and goals of Gwinnett County Public Schools (GCPS) and effectively analyze the processes and programs in a technical and functional role in the PeopleSoft HCM environment.1. Perform necessary procedures and processes for assigned periodic payrolls.a. Coordinate and maintain the preparation of monthly, semi-monthly, bi-weekly, substitute, disability, and Gwinnett Retirement System (GRS) payrolls.b. Plan the monthly schedule to ensure promptness of leave accounting and payroll activities that process on each individual payroll confirmation.c. Coordinate and organize the PeopleSoft payroll runs.d. Perform all off-cycle payrolls for Teacher, Bus Manager/Monitor, Counselor of the Year, and quarterly deceased for Medicare adjustments.e. Perform all year-end off-cycle payrolls for W-2 and 1099-R reconciliation and processing.f. Assist with payroll system testing for tax updates, upgrades, and enhancements.2. Process manual check issuances, reprints, stop payments, and reversal requests.a. Calculate, verify, and confirm manual check requests.b. Initiate stop payments and electronic funds transfer reversals where needed through the banking institution website, including required PeopleSoft system processing.c. Report hand-drawn check issuances and reprint information to appropriate departments for reporting and balancing purposes.3. Maintain sick leave bank balances through the PeopleSoft eTA system.a. Process the sick leave bank open enrollment, county-wide, and individual assessments throughout the year.b. Initiate sick leave bank hours through the leave adjustment process.c. Submit hours received for an employee to the salary processor for accurate salary payments for each leave period.4. Collaborate with the Human Resources and Talent Management Division for fiscal year and day-to-day processes.a. Annual salary load and final refreshes.b. Contract parameters and work calendars for contract issuances.c. System processing for salary calculations, leave data, and benefits5. Administer PeopleSoft earnings and deduction uploadsa. Process coaching, department chair, extended day/year, and vocational supplements through spreadsheet entry and PeopleSoft upload process.b. Process period payroll deductions through PeopleSoft interface programs.c. Maintain all PeopleSoft tables including benefit, earnings, deduction, general deduction, location, pay group, special accumulator, retirement savings, and vendor tables.d. Process State Health benefit deduction uploads and table updates for open enrollment.e. Coordinate organizational annual dues, additional pay loads, Public School Employee Retirement System (PSERS) new fiscal year rates, and retirement deduction limits.6. Manage and maintain PeopleSoft pay run tables and calendars for the Payroll Services Departmenta. Create and update PeopleSoft work calendars and holiday schedule syncs.b. Create and issue payroll annual processing calendars.c. Create and issue monthly payroll calendars.d. Maintain the Retirement Manager payroll calendar dates.e. Create and maintain PeopleSoft Absence Management and Time & Labor calendars.f. Submit payroll calendars as needed to appropriate organizations for payroll deduction deadlines and file submissions.7. Coordinate special processes for the Superintendent and leadership team.a. Process the Superintendent?s earnings and payments according to contract details.b. Process vehicle taxable fringe benefits according to IRS fringe benefit valuation rules.8. Assist with monthly, quarterly, and annual required federal and state tax reporting.a. Process federal and state tax deposits for each payroll.b. File 941, 945, multiple worksites, labor statistics, and quarterly wage reporting.c. Process and balance W2s, 1099Rs, and 1095Cs at year end and electronically file with appropriate federal and state regulatory agencies.9. Provide guidance and support to Payroll staff.a. Maintain leave data, miscellaneous, substitute, and Fair Labors Standards Act processing through the Employee Time and Attendance (eTA) application of PeopleSoft.b. Provide lead assistance for payroll salary processing and employee deductions.c. Perform retirement reporting duties for the Payroll Services Department.d. Salary death payment processing.e. Coordinate overpayments for employee earnings information and PeopleSoft system processing.f. Provide job training for all Payroll positions.10. Other duties as assigned.Physical Demands:While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The employee is required to operate a motor vehicle in performance of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.