Associate Project Manager

Who is Prosek?
We are entrepreneurial. Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people-centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award-winning. Join an "Army of Entrepreneurs" that was recently named 2023 Global Financial Agency of the Year by PRovoke Media.

Overview:

The Associate Project Manager will work alongside a Managing Director (former notable news correspondent)at the firm, serving as the organizational lead to help guide the execution of various projects. This person will assist the Managing Director in thinking strategically about how to craft projects, spot opportunities and issues and see around corners both internally and externally. They will also work as an administrative partner to the Managing Director, helping to manage their calendar, client scheduling requests, and track revenue.

Responsibilities:

Administrative

• Serve as administrative support to Managing Director
• Manage day-to-day calendars, including scheduling internal and external meetings using Microsoft Outlook, and fielding all incoming meeting requests.
• Be an effective ‘gatekeeper’; assess inquiries directed to the Managing Director, determine appropriate course of action and delegate responsibilities accordingly
• Prepare, organize and track important documents, including but not limited to SOWs, LOAs and economic proposals
• Arrange business travel as needed

Business Development

• Attend new business calls alongside Managing Director, taking notes and handling any follow up
• Work on new business decks, often from inception to presentation
• Track all new business prospects and ensure they are being followed up with appropriately
• Attend and be an active participant in new business pitches
• Ensure all new clients are set up effectively and given a “fast start”

Editorial Project Support

• Assist the Managing Director with running and eventually producing on-camera media training sessions
• Attend media training sessions with Managing Director, taking notes, offering counsel, and coordinating follow-up
• Act as a producer for bespoke meetings, ensuring the Managing Director has all prep materials in advance of client meetings

Requirements:

• Bachelor's degree from an accredited university
• 2-3 years of experience, ideally within a Project Management, Production or Public Relations environment.
• Proficient in Microsoft Outlook, Word, PowerPoint and Excel
• Excellent written and verbal communication skills
• Extremely organized and detail-oriented
• Self-starter, able to take initiative
• Must be resourceful and a strong problem-solver
• Works well in a collaborative environment

Our Core Values:

• Chemistry, Collaboration and Belonging: Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of our clients and to build our business together.
• Grit and Hustle: We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take short cuts. Instead, we put in the work and do what it takes to get the job done.
• The Excitement of New Challenges: We view challenges as opportunities and embrace them. They motivate us to learn and grow so that we can be the best versions of ourselves, for our clients and each other.
• A Workplace with Humanity: We recognize the rigor and demand of our work. We also recognize that life inside and outside of Prosek can be stressful. We work very hard to run our business with a heavy dose of humanity and to make Prosek a safe place where people enjoy the work and each other.

Our Beliefs on Culture, Diversity & Belonging:

We are committed to building a diverse workforce reflecting and embracing diversity of all kinds - race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds. We believe having teams that represent the broader communities where we live and work creates a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele of mature and emerging businesses counsel that is dynamic, rich and nuanced.

The anticipated salary range for this position is $65,000-$70,000. An employee's salary is determined by a range of factors including but not limited to relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs. The range listed is one component of Prosek's total compensation package for employees. Other rewards may include medical, dental and vision coverage, 401(k) matching, new business commission, paid time off, and other benefits.

Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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