Contracts and Grants Specialist

Location : Honolulu, HI
Job Type: Full-Time Temporary
Job Number: 2024-02323
Department: Office of the Vice President for Research and Innovation System
Division: Office of Research Services - Contracts and Grants Administration
Opening Date: 10/17/2024
Closing Date: 11/7/2024 11:59 PM Hawaii
Position Number:: 0097369T
Description
READVERTISEMENT
Title: Contracts and Grants Specialist
Position Number: 0097369T
Hiring Unit: VP Research and Innovation, Office of Research Services - Contracts and Grants Administration
Location: Manoa Campus
Date Posted: October 17, 2024
Closing Date: November 7, 2024 (extended closing date)
Band: B
Salary : salary schedules and placement information
Additional Salary Information: Commensurate with education and experience.
Full Time/Part Time: Full Time
Temporary/Permanent: Temporary
Other Conditions: Annually renewable every July 1 contingent upon performance and availability of funds. This is not a remote position.
Duties and Responsibilities
(NOTE: ** denotes Essential Functions)

1. **Assists faculty and staff in the preparation of major sponsored program proposals to extramural sponsors.
2. **Reviews, identifies, and determines whether all aspects of the proposal and budget are in compliance with the funding solicitation, applicable governmental laws, rules and regulations, and sponsor and UH policies.
3. **Accepts delegated authority to act as the UH's authorized organizational representative to sign and submit proposals and to review and authorize post-award proposal modifications.
4. **Reviews and ensures conformance to required institutional certifications such as lobbying, debarment, etc. and sign such certifications on behalf of the ORS Director.
5. **Reviews and recommends acceptance and/or rejection of extramural award agreements, modifications and related documents.
6. **Consults with PI's other relevant UH personnel to understand the needs of the program and resolve any questions or issues related to the terms and conditions of sponsored contracts, grants, cooperative, or other agreements.
7. **Interprets applicable rules and regulations for extramural awards, including but not limited to, Office of Management and Budget (OMB) regulations and the Uniformed Guidance (2 CFR 200).
8. **Identifies and determines whether financial, technical and legal award terms are acceptable to UH and in compliance with applicable governmental laws, rules and regulations, and UH policies.
9. **Ensures that the PI/relevant UH personnel are aware of and understand terms unacceptable to the UH that are deemed non-negotiable by extramural sponsors, such as indemnification, jurisdiction and choice of law.
10. **Drafts or provides alternate provisions to unacceptable terms and negotiate such terms with extramural sponsors.
11. **Drafts extramural award agreements, modifications or related documents as may be required.
12. **Reviews requests for post-award changes and acts as institutional liaison with extramural sponsors for post-award changes that require institutional oversight, and signs any necessary certifications on behalf of the ORS Director where covered by delegated authority.
13. **Provides advice, recommendations and alternative solutions to UH personnel on post-award administration, including interpretation of extramural sponsor guidelines, applicable governmental regulations, and UH policies.
14. **Follows up with appropriate UH personnel to ensure compliance with award requirements, e.g., required reports.
15. **Keeps abreast of current policies, procedures, regulations, directives and governmental statutory or other requirements affecting extramural proposals and awards.
16. **Conducts training for ORS staff, UH investigators and others on extramural proposals and awards, and related matters, including but not limited to, rules and regulations, and UH policies and procedures.
17. **Drafts correspondence for ORS Director or others on matters pertaining to extramural awards.
18. **Maintains up-to-date pending and completed proposal, award and post-award project data for all workload assignments, and upon request, provides periodic reports of individual workload status and progress for administrative and institutional use.
19. **Participates in testing of institutional systems related to extramural proposals and awards, and reports on testing results clearly and in a timely manner.
20. **Works closely with the UH Foundation point of contact and serves as the UH primary administrative and operational point of contact for the establishment of a new office designed to coalesce UH and UH Foundation resources to better identify, cultivate, deploy, and steward funding from philanthropic organizations for the benefit of the UH system.
21. **Works closely with the UH Foundation and UH faculty and staff interested in pursuing philanthropic support, including the coordination of "limited submission" opportunities.
22. Other duties as assigned

Minimum Qualifications

1. Possession of a baccalaureate degree in any field and 3 years of progressively responsible professional experience with responsibilities for extramural proposals and award administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of extramural proposal and award administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable governmental laws, rules, regulations and theories and systems associated with extramural proposal and award administration.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications

1. Master's degree in related field or Juris Doctorate.
2. Knowledge of methods, procedures, and techniques involved in extramural proposal preparation and submission at higher education institutions and/or non-profit organizations.
3. Experience in legal issues facing institutions of higher education, including by not limited to, extramural award administration, intellectual property,copyrights and disclosure of information.
4. Knowledge of UH, governmental laws, rules and regulations, policies and procedures and practices relating to extramural proposal and awards.
5. Knowledge and experience with federal and/or UH electronic research administration systems.

To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and upload required documents. Required documents include: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) the names and contact information of at least three professional references; and (4) transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire.) NOTE: Please create a new account if this is your first time applying for a position using NEOGOV.
Inquiries:
OVPRI Human Resources; 808/956-8166;
EEO/AA, Clery Act, ADA
The University of Hawai'i is an and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: