Company Description
Job Description
Join the team redefining how the world experiences design.
Canva is looking for an IP Admin Assistant to be part of our highly motivated, tight-knit, and collaborative global legal team. This role will be part of the Intellectual Property Legal team and will play a vital role in contributing to the fast, challenging and rewarding work we do in our team.
The role will provide administration support to the Intellectual Property team, ensuring they are set up to work efficiently and effectively. We’re looking for someone who has a passion for IP and is willing to roll their sleeves up and get stuff done.
Responsibilities:
General Administration
- File and document management: Assisting the team with file management, coordinating electronic signatures, proofreading documents and updating the team’s internal resource pages.
- General operational support: Working alongside a small team of Legal Assistants and our IP Paralegal to triage Legal help desk queries.
- Billing support: Helping with the management of e-billing software, including liaising with external counsel on invoice requirements.
- Internal and external meeting preparation: Scheduling invites with Zoom, booking meeting rooms and event spaces, creating agendas, taking notes and action items, coordinating and assisting with building presentation materials.
- Mail support: Receiving, scanning & notifying the team of mail as it comes in and arranging couriers as needed.
- Team activities: Handling travel arrangements and trip itineraries, organising team celebrations and offsites.
Patent Administration
- Providing database management support for our patent and design portfolios.
- Monitoring submission of invention ideas.
- Assisting the team with tracking & managing deadlines and renewals.
- Managing information and meeting requests from outside counsel.
- Collecting inventor information and arranging for execution of assignment deeds, declarations and powers of attorney.
- Coordinating our patent incentive program.
- Supporting the team to prepare patent-related presentations e.g. portfolio updates.
You're probably a match if:
- You have experience in patent and/or trade mark administration gained from a law/IP firm or in-house role, ideally.
- You’re proactive with a bias for action and getting things done.
- You have excellent communication skills and high emotional intelligence.
- You’re a quick learner who is comfortable working in a fast-paced, dynamic environment.
- You’re excited about the opportunity to have a mixture of IP and general administrative work in your role.
- You are tech savvy and have experience with tools like Canva, Jira, Slack and G-Suite.
- You love to problem solve, you can spot an inefficient process a mile away and are always looking for ways to improve a team's ways of working.
- You’re a natural collaborator who thrives on bringing people together and loves to be the glue to the team, bringing positivity and enthusiasm to all parts of the role.
- You’re looking for a role to gain exposure to interesting legal work and contribute to Canva’s growing global IP portfolio.
What's in it for you?
- Equity packages - we want our success to be yours too.
- Inclusive parental leave policy that supports all parents & carers.
- An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more.
- Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally.
Check out lifeatcanva.com for more info.
Other stuff to know
We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Canva and our culture. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.
We celebrate all types of skills and backgrounds at Canva so even if you don’t feel like your skills quite match what’s listed above - we still want to hear from you!
Please note that interviews are conducted virtually.