Workroom Clerk- Session position

Salary: $4,218.00 Monthly
Location : Thurston County - Olympia, WA
Job Type: Full Time - Non-Permanent
Job Number: SADM-093024
Department: Washington State Senate
Opening Date: 09/30/2024
Closing Date: 10/25/2024 11:59 PM Pacific
Description
JOB TITLE: Workroom Clerk- Session position
SALARY: $4,218 monthly
LOCATION: Olympia, Washington
REPORTS TO: The Secretary/Deputy Secretary of the Senate
CLOSES: October 25, 2024, at 11:59 PM PST. Applications will be reviewed on a rolling basis. We strongly recommend applying as soon as possible.
Background
The Washington State Legislature is a bicameral body composed of the Senate and the House of Representatives. The Legislature meets annually beginning the second Monday in January in the Capitol Building in Olympia. The Senate Workroom serves an integral role in the law-making process while providing support in the Senate Chamber during floor sessions. Staff receive and publish all bills, amendments, and committee reports while providing timely updates on bill progress to the legislative community and public through custom applications. This fast-paced environment provides a unique and personal view into the intricate process through which a bill becomes a law.
This position requires full time, in person work in Olympia. Long and irregular hours may be required during the legislative session, including occasional evening and weekend work.
Duties
Position Responsibilities

• Copies documents (reports, bills, amendments, etc.) for floor sessions and general distribution;
• Organizes and maintains archival bill files;
• Prepares reports for floor sessions using custom applications;
• Stocks and maintains Workroom copy room;
• Receives, verifies, and delivers reports, documents, and bills from committees, House of Representatives, Code Reviser and Governor's office;
• Assists the Secretary of the Senate's office in phone coverage;
• Provides backup support for Workroom staff; and
• Assists in proofreading legislative documents.

Qualifications
Preferred Qualifications
Two years of general secretarial/clerical experience, including at least one session of Senate, House, or legislative agency work experience. One year of college may be substituted for one year of experience.
Other Critical Skills and Abilities

• Operate a photocopier, Windows-based computer, and printer; read and write professionally; file alphabetically and numerically.
• Quickly learn new custom software applications;
• Understand and follow directions; learn, apply, and interpret policies and procedures; anticipate and prepare for floor action under time constraints;
• Maintain effective working relations with co-workers, other Senate staff, and legislators; and
• Maintain confidentiality and a civil, non-partisan demeanor; interact respectfully
• with Senators and staff of both parties.

Supplemental Information
Salary and Duration
The salary for this position is $4,218 per month. This is a temporary position beginning mid to late- December and lasting approximately through mid-end of April. Mandatory employment training will be scheduled several days prior to the 2025 legislative session. The Legislature is currently scheduled to convene on January 13, 2025.
Benefits
This is a temporary position eligible for sick leave, bereavement leave, and access to the Employee Assistance Program.
How to Apply
Complete the application form accessed by clicking this link: or typing this URL: This recruitment closes on October 25, 2024, at 11:59 PM PST. Applications will be reviewed on a rolling basis. We strongly recommend applying as soon as possible.. E-mail contact
Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the Senate Human Resource Office at
The Washington State Senate is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, creed, marital status, sexual orientation, gender identity or expression, religion, age, physical, sensory, or mental disability, honorably discharged veteran or military status, or the use of a service animal by a person with a disability.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022