Budget Director

Budget Director

Salary: $109,000 - $124,000

Classification: Administrative/Exempt

Reports to: Chief Financial Officer

The Budget Director oversees the development and implementation of the college’s annual budget. This position will be responsible for grants management and for administering the annual operating budget process across the college, recommending policy, procedures, and organizational structures for an effective and efficient process.

The Budget Director supervises the grant writer and budget analysts and collaborates with the accounting team and departments across the campus. This position has financial responsibilities to direct, coordinate, and assist with the college-wide operating, capital budgets, and grants.

1. Develop and oversee the implementation of the college's annual budget in collaboration with relevant departments and stakeholders.
2. Oversee entry of budget into ctcLink.
3. Provide assistance to development of Grant budgets.
4. Develop, implement, monitor, control budgets, create forecasts.
5. Establish standards, budgetary control procedures.
6. Prepare, review, and analyze historical trends, complex performance indicators, benchmark data, and perform projection methodologies.
7. Responsible for providing accurate financial reports to department budget managers.
8. Monitor budgetary performance, analyze variances, and provide regular reports to senior management, identifying areas for improvement or corrective action.
9. Conduct financial forecasting and planning to ensure the college's long-term financial sustainability and alignment with strategic goals.
10. Coordinate budget preparation processes, including gathering input from department heads, compiling budget proposals, and presenting recommendations to the executive team.
11. Responsible for grants management including full cycle tasks such as pre-award, award, and post-award.
12. Responsible for designing, developing, implementing, and interpreting grants/assistance management policies, procedures, and practices.
13. Serve as liaison between campus grant staff to ensure compliance requirements by conducting post-award reviews and analysis.
14. Responsible for performing final review of completed awards, making appropriate adjustments or disallowances, and processing close-outs; and ensuring compliance with all regulatory and legal requirements.
15. Provide guidance and support to departmental budget managers, assisting with budget development, monitoring expenditures, and ensuring compliance with financial policies and procedures.
16. Collaborate with the finance team to maintain accurate financial records and support internal and external audits.
17. Stay informed about relevant laws, regulations, and best practices in budgeting and financial management, develop, recommend, and implement policies, principles, and guidelines, recommending updates to existing policies and procedures as needed.
18. Serve as a resource for college staff and faculty regarding budget-related inquiries, providing training and assistance as necessary.
19. Represent the college in budget-related meetings, committees, and other forums, advocating for the college's financial interests and priorities.
20. Review, analyze, recommend, and implement allocations and budget requirements to ensure operational, strategic direction, planning, and accountability.
21. Perform all supervisory functions for budget analysts, such as performance management, team building, hiring, and training.
22. Analyze complex financial and statistical data, and complex financial reports, to streamline/improve processes.
23. Ensure that program and agency strategic planning and performance measurements are integrated with budget planning and program evaluation.
24. Exercise sound judgment in interpreting and applying relevant laws, regulations, and best practices to ensure compliance in budgetary processes.
25. Manage budget-related projects such as implementation of new systems or processes.
26. Attend SBCTC meetings, ctcLink trainings and workshops when needed.
27. Maintain historical and current materials related to the campus budget as well as the funding and allocation formulas.
28. Manage State allocation spending and balancing.
29. Supervise the maintenance and tracking of capital project allotments, budgets, funding sources, and expenditures.
30. Assist with the coordination of fiscal year-end closing activities in conjunction with budget and grant activities.
31. Assist CFO with presenting to the Board of Trustees.
32. Perform other related duties as assigned and/or required.

1. Bachelor's degree in finance, accounting, business administration, or a related field.
2. Minimum of 5 years of experience in budgeting, financial planning, or a related area with 2 years of supervisory experience.
3. Proficiency in budgeting software, financial modeling tools, and Microsoft Office Suite; experience with enterprise resource planning (ERP) systems preferred.
4. Knowledge of budgeting principles, accounting standards, and regulatory requirements applicable to higher education institutions.
5. Experience with automated financial software. Experience in implementation of organizational efficiencies and process improvements that deliver measurable results. Intermediate level computer competency, including Microsoft Office applications.

1. Experience in higher education or public sector. Experience with Peoplesoft financial software, or Oracle PBSC.
2. Master's Degree in Accounting, Finance, Business, or a closely related field.

This is a full-time exempt position scheduled to work Monday through Friday. The salary for this position is $109,000 - $124,000 annually, which includes a generous benefits package.

Benefits include: Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, SBRP retirement plan administered by TIAA, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, 11 paid holidays, leave – vacation/sick/personal holiday, Aflac, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available basis.

1. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
2. Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment. All applicants are required to submit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.

To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:

1. Olympic College Online Application
2. Resume
3. Cover Letter - in your cover letter describe how your experience sets you apart for this position.
4. Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.