Recruiting Coordinator

Sheppard, Mullin, Richter & Hampton LLP, a global Am Law 50 firm, is seeking a Recruiting Coordinator based in the Downtown Los Angeles office.

This is a great opportunity for an individual with several years of recruiting experience to continue to develop and grow their recruiting career. We are a tight knit and collaborative team. We are looking for an individual who can add value and hit the ground running.

The Recruiting Coordinator will support firmwide offices on all aspects of recruiting for business services under the direction of the Recruiting Manager – Professional Staff. The position also provides administrative and clerical support for the HR department. The Recruiting Coordinator will also have individual responsibilities, and assist with HR projects and initiatives as required.

Responsibilities:

Recruiting

1. Proactively drive all aspects of the business services recruiting cycle including, draft job descriptions; source candidates; coordinate interviews; collect feedback and facilitate decision-making conversations with hiring partners in accordance with established strategic goals; establish and build relationships with external search firms; coordinate onboarding and support integration efforts
2. Scheduling interviews
3. Data maintenance and updates in applicant tracking system (viRecruit)
4. Responsible for job postings online on viRecruit/the Firm website and on various job boards
5. Request for background checks and monitor the progress
6. Revising job descriptions into the standardized format
7. Maintaining the job descriptions database in NetDocs
8. Reviewing resumes and screening candidates
9. Extending verbal offers
10. Drafting offer letters
11. Processing of vendor invoices for payment (agencies/search firms, UC Advantage, SmartHIRE)
12. Prepare onboarding processes for new hires (including IT equipment needs)
13. Coordinate orientation and training schedules
14. Initiate and monitor new hire workflow
15. Arranging the delivery of new hire gifts with the team
16. Processing internal referral bonuses
17. Maintain the Professional Recruiting mailbox
18. Assist Recruiting Manager as needed

General Duties

1. Sharing necessary documents with HR Operations
2. Scanning of HR documentation and general file maintenance on NetDocs
3. Maintenance of HR data on Pipeline and SharePoint
4. Taking new hire photos and sharing with the Graphic Designers

Essential Functions of Job:

1. Proactively drive all aspects of the business services recruiting process (full cycle recruiting)
2. Maintain applicant records to ensure data integrity
3. Work collaboratively firmwide with Firm administrative departments, hiring managers, and offices, etc.
4. Review and synthesize application materials of candidates
5. Communicate with hiring committees/managers, candidates, and external search firms
6. Other responsibilities as assigned to support recruiting function

Qualifications and Experience

Required Qualifications:

The ideal candidate will exhibit the following qualifications:

1. 2-5 years of recruiting experience required
2. Excellent oral and written communication skills
3. Excellent judgment and respect for confidentiality and discretion
4. Ability to interact with all levels of personnel while demonstrating a professional and service-oriented demeanor
5. Team-oriented self-starter with ability to work with minimal supervision
6. Ability to prioritize work and multitask in a fast-paced environment
7. Ability to learn and adapt to new software and processes
8. Strong organizational skills, attention to details, and ability to meet deadlines
9. Proactive with ability to take initiative when required

Preferred Qualifications: Law firm, corporate, and/or enterprise recruiting experience. Familiarity with recruiting and HR software.

Education
Required: Bachelor’s Degree

Computer/Software Knowledge
Required: Highly proficient with Zoom, Microsoft Office 365 Suite of Programs, particularly Outlook, Word, Excel, and Teams.
Preferred: Experience with viRecruit or similar ATS

Work Environment

1. The current Firm policy is hybrid–working in the office a minimum of 3 days per week and working from home the rest of the week (subject to change).
2. Overtime may be required as the job duties demand.

Travel Requirements
Less than 5%. Travel to the Orange County office or other Firm offices to collaborate with the team.

California: The pay range for this position is $36.00 to $44.00 per hour.

We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring Ordinance.

Sheppard Mullin is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.

Req: #2024-3189