Archivist/Librarian, California Historical Society Collections

Archivist/Librarian, California Historical Society Collections

Stanford Libraries is seeking a full-time, non-career track fixed term position for 6 months with the possibility of renewal for an additional term to join the Department of Special Collections and serve as a Librarian & Processing Archivist for the California Historical Society collections. This will be one of three positions that will form a team working on these collections. The Librarian/Processing Archivist will oversee the transfer of accession and catalog records as well as finding aids for all processed and unprocessed archival collections in the CHS collections. The person in this position will also rehouse and process all collections as needed.

About the Position:

The CHS project is under the direction of the Associate University Librarian for Special Collections. The project team will be jointly overseen by the Associate Director for Special Collections & the Assistant Director for Collections Services and the Lead Librarian/Archivist. The Librarian/Processing Archivist will report to the Processing Archivist and is responsible for all the archival CHS collections, excluding the photography collections. The person in this position will review and perform end-processing for collections already processed including creating and updating catalog and accession records as well as remediation of any existing finding aids. For unprocessed collections, the person in this position will also complete the arrangement, description, and preservation of the materials as well as the publication of finding aids. The person in this position will work at the Stanford Redwood City campus, SAL-3 in Livermore, and occasionally at the main Stanford campus.

Core Duties:

1. Survey collections and formats and propose the level of descriptive detail necessary to facilitate discovery and access.
2. Complete the arrangement, rehousing, and description of all archival materials in CHS collections according to standards such as DACS or ISAD(G).
3. Complete end-processing activities such as labeling and barcoding containers and updating bibliographic and item records in FOLIO/OCLC Connexion.
4. Create EAD XML finding aids using ArchivesSpace.
5. Transfer materials to/from storage in collaboration with other staff.
6. Create descriptive metadata for digitized materials and for the Stanford Digital Repository.
7. Manage time to complete and oversee the organization and description of assigned collections.
8. May publish articles on project discoveries and updates on SUL blogs or Instagram accounts.
9. Assist Curators with physical or online exhibits.
10. Provide reference and other services to users and prospective users of the CHS collections.
11. Recommend acquisition of information resources, including those relevant to the history of California and the opening of the American West.
12. Perform other duties as assigned.
13. Identify materials appropriate for temporary transfer to Conservation; coordinate that work in collaboration with the Assistant Director and Lead Archivist and track it via JIRA.
14. Work independently and make judgments and recommendations about content appraisal and access and report to the immediate supervisor on critical decisions.
15. Develop and execute a new workflow for processing and documenting (through digitization) all original works in the collection.
16. Create and maintain documentation for new workflows for both preservation and access to original works in collections.

MINIMUM REQUIREMENTS

Education and Experience (at Librarian 1 level):

• Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries or a combination of education and relevant experience.

Minimum Knowledge, Skills and Abilities (at Librarian 1 level):

• Experience with relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies for managing, processing, and providing access to archival collections in analog and digital formats.
• Experience assessing, arranging, and describing archival collections that include multiple formats.
• Familiarity with collections management and tracking applications, e.g. ArchivesSpace and Aeon.
• Consistent display of excellent verbal and written communication skills, including strong presentation skills.
• Ability to work independently as well as effectively in a collaborative team environment.
• High level of proficiency with computers and desktop applications, e.g. Microsoft Office, Google Apps, and Trello.
• Ability to maintain confidentiality with sensitive or restricted information.
• Ability to assist in grant/gift reporting as necessary.

Physical Requirements:

• Constantly sit, perform desk-based computer tasks.
• Occasionally stand/walk, twist/bend/stoop/squat, kneel/crawl, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds.
• Must be able to push and maneuver a fully loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.

Working Conditions:

• May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.