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Project Coordination Associate
Requisition ID: 2637
Location:
Louvain-la-Neuve, BE
Region: BE
Work regime: Full-Time
Kind of contract: Fixed Term Contract
Within Customer Project Coordination team, you are attached to Project Support Office for IBA Clinical. You will be the link between supply chain and Proton therapy project managers.
From project creation to final acceptance, as a Customer project coordination member, your mission is to be the link between MSC (manufacturing and supply chain) and the Proton therapy installation teams for equipment needs.
You will elaborate and do the follow-up of the project's equipment in close relationship with Project Manager. You will interact with all internal actors (engineering, manufacturing, supply chain, logistics…) and ensure the respect all the major contractual milestones of the project.
Challenges we trust you with
Following the lifecycle of a project:
- Creation of a project in SAP : set-up of the project to allow timesheet, expenses, procurement of parts. Set-up of the sales order to allow invoicing process.
- Transfer of all the parts required for an installation based on Project BOM from R&D Department
- Ensure follow-up of material availability forecast
Report material availability forecast to Project Manager and define strategy for missing items
Analyze issues with impact on projects and implement appropriate solutions
Secure efficient communication & relationships with related departments (Site, R&D, Supply Chain, Logistics)
Outbound all parts requested for main shipment
Organize procurement, outbounding and delivery of all parts requested in emergency during installation
Organize the crates based on Project requirements and Logistics constraints
Create adequate documentation for shipment (packing list, proforma,…) with appropriate data (country of origin, HS code…)
Organize return on experience to improve the quality associated to our scope of work
- Ensure up-to-date project scheduling (in ERP) - use of SVMX and SAP PS
Create part request in SAP PS based on requirements from the site
Update SVMX to communicate details to site
- Manage equipment budget of the project based on forecast. Follow-up of the progress to secure accuracy of the budget.
- Share knowledge and ensure good atmosphere with the rest of the team
Good communication is maintained and feedback is given at all time to the team and the manager of the team
What we value
What we value:
• Bachelor or Master Degree (“new graduates” are welcome)
• 1 to 3 years of experience in a similar position is an asset but not mandatory
• Good knowledge of PackOffice (especially Excel : pivot table, formula)
• Good oral & written communication in French and English
• ERP knowledge is appreciated
You are:
• A team player with good interpersonal and presentation skills
• Motivated to evolve in a dynamic and challenging environment
• Able to organize your work autonomously
• Act as facilitator
IBA Group
IBA is offering a broad and amazing diversity of careers. For our business units to perform at their best, they can rely on various shared services that give the appropriate support to each activities so that they can run their business smoothly. Finance, legal, corporate communication, human resources play together a key role in the company growth.
IBA: Protect, Enhance and Save Lives
IBA is the world leader in particle accelerator technology and designs, produces and markets innovative solutions for the diagnosis and treatment of cancer and other serious illnesses, and for industrial applications such as the sterilization of medical devices.
IBA is driven by a mission to Protect, Enhance and Save Lives. IBA’s innovative mindset, dedication to technological and scientific progress and long-standing open relationships with customers and partners make IBA a unique scientific company.
IBA believes in a business model that creates shared and long-term value for all its stakeholders:
IBA increases market share and return for its shareholders, improves quality of life for its customers, patients and employees, and contributes to the well-being of the society. All while maintaining and restoring the planet’s health. IBA has integrated this stakeholder approach into its company bylaws.
This vision is operationalized since 2021 by the B-Corp certification, a holistic tool to assess, benchmark and ultimately improve its sustainability journey.
Learn more about IBA and its technologies, download our new corporate brochure or visit our corporate website.
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