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ASSISTANT DIRECTOR OF CEREMONIES & EVENTS (0.75 FTE)
ASSISTANT DIRECTOR OF CEREMONIES & EVENTS (0.75 FTE)
Closing Info: To ensure consideration, Apply By 10/24/2024
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Advancement & External Relations has an outstanding opportunity for an Assistant Director of Ceremonies & Events (0.75 FTE) to join their team.
The Assistant Director of Ceremonies & Events works with the Director of Ceremonies to design, execute and evaluate special events for the UW Bothell campus and community. These events are created to 1) celebrate important educational milestones for our students, faculty, and staff; 2) promote the impact of UW Bothell and the potential for engagement and partnerships; and 3) recognize, cultivate, solicit, and steward our philanthropic partners. The Assistant Director will be responsible for supporting the work, priorities, and goals of the Director of Ceremonies and the Advancement team by engaging with UW Bothell's diverse internal and external audiences including the greater community, alumni, friends, faculty, staff, volunteers and donors.
DUTIES AND RESPONSIBILITIES
Project Management of Signature Campus Events (Convocation + Commencement)
The Assistant Director works collaboratively and with a great deal of independence in planning Commencement, Convocation, and correlated events such as the annual announcement fair, grad fair, student recognition, graduate hooding ceremony, and others.
Strong project management skills are needed to:
Design and Manage a Variety of UWB Special Events
The Assistant Director works independently and in collaboration with the Director of Ceremonies and others on various events that are targeted for a broad set of internal and external audiences. These events and activities may be designed to steward and cultivate donors and/or alumni and have will have strategic financial and/or non-financial goals.
To support these important events, a creative and proactive approach is required to:
Data and Technical Systems
This position is responsible for having a thorough understanding of the University's event systems (training available!), including: CollegeNet, CMS, 25Live, Asana, Cvent, Marketo, and Trumba.
Using these systems, this role will:
Supervise Volunteers
Other Duties as Assigned
MINIMUM REQUIREMENTS
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
DESIRED QUALIFICATIONS
CONDITITONS OF EMPLOYMENT
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .
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