Senior Grants and Contracts Administrator

Senior Grants and Contracts Administrator

Senior Grants and Contracts Administrator

Locations: Chicago, IL

Time Type: Full time

Posted on: Posted 2 Days Ago

Job Requisition ID: JR27888

Department

PSD Local Business Center: Comp Sci Plus

About the Department

The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics, and this tradition of innovation continues today. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond.

The Physical Sciences Division Local Business Center (PSD-LBC) provides grants and finance management support to faculty, researchers, and administrators for many of the organizations within the Physical Sciences Division. Our goal is to provide high levels of service in order to advance the PSD’s mission in research and education.

Job Summary

The Senior Grants & Contracts Administrator works independently to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit. Serves as a subject matter expert and provides mentoring and training for less experienced grant coordinators and administrators. This position is eligible for a hybrid work schedule.

Responsibilities

• Working with Principal Investigators, faculty and academics, manages all aspects of pre-award administration including opportunity identification, proposal preparation, proposal budgeting, proposal negotiation, proposal acceptance, and award set-up.

• Manages all aspects of Post-Award administration including award budgeting, award negotiations, award set-up, award management, award reporting, and award closeout.

• Approves all transactions charged to restricted and unrestricted accounts so that expenditures are in agreement with account budgets. Approve and transfer payroll and expenditures, monitor invoicing and payments, and reconcile charges using University business systems.

• Along with Grants Manager, trains, onboards, provides guidance and serves as an informational resource to junior Grants & Contracts Coordinators and Administrators for both the pre-award and post-award.

• Performs complicated cross-institutional work related to sponsored programs including IDC waivers, cost share and cost share waivers, award reporting, time and effort commitments (PVRs), import/export controls, and foreign influence management.

• Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts.

• Provides specialized support for the research enterprise within a department or unit, including pre- and/or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.

• Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.

• Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.

• Performs other related work as needed.

Minimum Qualifications

Education: Minimum requirements include a college or university degree in related field.

Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications: None required.

Preferred Qualifications

• Progressively responsible work experience in sponsored programs administration.

• Senior-level skills in pre-award, post-award, and contract administration.

• Experience within research-intensive environments and supporting highly productive and motivated research faculty and staff.

Preferred Competencies

• Ability to work independently and as a member of a cohesive team.

• Deep knowledge of sponsor agency guidelines (Federal, non-Federal, and other) along with policies related to proposals and awards.

• Ability to confidently interact with corporate and industry sponsors.

• Comfortable with deadline-driven work tasks.

• Strong communication skills with a high degree of emotional intelligence.

• Ability to translate complex work issues into understandable and actionable plans.

• Ability to refine skills through continuous learning.

• Exercises independent judgment and works under limited guidance.

• Consistently demonstrate resourcefulness in the completion of multiple projects.

Working Conditions

• This position is eligible for a hybrid work schedule.

Application Documents

• Resume (required)

• Cover Letter (required)

• References (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans employer.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that values rigorous inquiry and encourages a diversity of perspectives.

All offers of employment are contingent upon a background check.

The University of Chicago's Annual Security & Fire Safety Report provides information about safety support and other policies. The Report can be accessed online at: