Human Resource Associate I - Pharmacy Practice

Human Resource Associate I - Pharmacy Practice

Hiring Department : Pharmacy Practice

Location : Chicago, IL USA

Requisition ID : 1027715

Posting Close Date : October 21, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition, all full-time benefits eligible positions include a comprehensive benefits package which includes Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents.

Description:

The Human Resources (HR) Associate initiates, coordinates, organizes, human resources (HR) functions and related activities for the department. These functions include but are not limited to recruitment of faculty and staff; onboarding of new employees; employment and payroll processing; training and compliance monitoring, maintaining compliance with current University and Department policies, procedure, protocols, statutes and rules.

Duties & Responsibilities

Personnel

• Responsible for the payroll and human resource functions for faculty/academic and civil service employees within the department utilizing University HR/Pay systems, e.g. Banner, HR Front End, GoTime, PARIS, Kronos, etc. Payroll functions include, but are not limited to, time entry review, processing merit increases, lump sum payments, stipends, overpayments, pay adjustments, change of pay status, and waiver issues.
• Serves as a liaison and resource for employee leaves of absence such as the Family Medical Leave Act (FMLA), State University Retirement System (SURS), Victims Economic Safety and Security Act (VESSA), etc.
• Confers with and assists hiring units regarding recruitment requests for all employee classes; coordinates and manages the recruitment processes including, but not limited to, job descriptions, advertisements, reviewing applicant qualifications, interview scheduling, reference checks, extending offers.
• Responsible for the record management functions, including maintenance, retention, transfer, and disposition of personnel records and files to ensure compliance with regulatory guidelines (University, UI Health, State and Federal Government, The Joint Commission (TJC), etc.).
• Responsible for ensuring all departmental, campus, UI Health, and departmental new hire onboarding requirements are met (mandatory clearances, orientations, compliance trainings, etc.) for all employee classes, e.g. residents, faculty, civil service, etc.
• Responsible for maintaining Academic Vacation and Sick Leave (AVSL) and GoTime records. Accurately calculates all leave taken and accrued in accordance with the Fair Labor Standards Act.

Administration

• Serves as the liaison between the Department of Pharmacy Practice, Ambulatory Care Pharmacy Services, Hospital Pharmacy Services, and College of Pharmacy (COP) in HR matters.
• Serves as department security contact, initiates security application access requests, maintains department electronic e-mail list.
• Monitors compliance with university and department requirements including, but not limited to licensure, training and conflict of interest/commitment reporting, State Officials and Employees Ethics Act (SOEEA), etc.
• Collaborates with COP HR as a resource on HR related items, such as promotions, overcompensation, etc.
• Consults with the Department DAO and College HR on interpretation, application and dissemination of department, college and campus HR policies and procedures.
• Assists with other HR related administrative activities and support as assigned.

Employee Relations/Legal

• Maintains current knowledge of University labor agreements, Federal guidelines and laws, such as the Family Medical Leave Act (FMLA) and the Fair Labor Standards Act.
• Assembles and reviews records, reports and documentation of employee grievance, disciplinary and performance actions. Ensures compliance to legal requirements relating to grievance procedures, international student and staff affairs (visa requirements) FMLA, etc. is met. Coordinates with the Office of International Services (OIS), UIC Labor Relations and other departments as necessary.
• Strictly follows established procedures related to confidentiality of data and information.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

• Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
• Two (2) years (24 months) of work experience performing professional-level human resources duties.

To Apply: For fullest consideration click on the Apply Now button , please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.