Finance Specialist

Job Type
Full-time
Description
JOB SUMMARY:
This position is responsible for providing accounting, administrative, and clerical services in order to ensure effective, efficient and accurate financial and administrative operations of the organization. This role is responsible for processing and maintaining large numbers of administrative, customer, and fiscal records while providing specialized support and demonstrating a strong knowledge of departmental policies and procedures. This position serves as an assistant to the Accounting Manager when necessary.
ESSENTIAL JOB FUNCTIONS:
(The following duty statements are illustrative of the essential functions of the job and do not include non-essential or marginal duties that may be required. CareerSource Tampa Bay reserves the right to modify or change the duties or essential functions of this job at any time).

• Receive and input financial data into the accounting systems.
• Perform routine accounts payable and accounts receivable functions.
• Prepare, process, track and maintain purchase requisitions.
• Ensure organization procurement policies are followed at all times.
• Assist with formal procurement Request for Proposal (RFP), Invitation to Negotiate (ITN), as needed.
• Assist Directors with prior approvals from State and Federal grant agencies as needed.
• Manage travel authorizations, requests and reimbursements for the organization.
• Receive and maintain materials, records and supplies and assists in checking materials against invoices or orders.
• Pick up, deliver or receive and disseminate mail and other information.
• Maintain appointment calendars, schedule appointments, research and assemble information for others.
• Assist and provide routine information and support to inquiries from others for assistance, services, and resolution to problems.
• Assist in the dissemination of information concerning programs and services.
• Provide support on various accounting and financial projects including audits.
• Duties may be assigned as deemed necessary.

Requirements
QUALIFICATIONS:
Minimum Education & Training:

• Associate's degree or some college coursework.
• Two (2) years of office support experience dealing with administrative and clerical matters, customer accounts, service problems, and office experience in the use of computers and related office equipment or equivalent combination of education, training and/or experience.
• Proficient in Microsoft suite (Outlook, Word etc.)

JOB SPECIFICATIONS:

• Knowledge of business English, spelling and punctuation.
• Knowledge of standard office practices, procedures and equipment.
• Skill in keyboarding accurately at a reasonable rate of speed.
• Ability to receive the public with tact, patience and courtesy.
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies.
• Ability to sort paperwork, file and otherwise acquire information to perform basic office assistance.
• Ability to perform computer data entry and word-processing functions.
• Ability to compose and prepare routine communications.
• Ability to make arithmetical computations with speed and accuracy.
• Ability to travel between offices.
• Ability to accept, receive and/ or collect payments.
• Ability to prepare and/or process purchase orders.
• Ability to be accountable for inventory/ property management.
• Ability to function well in a team-oriented environment.

PHYSICAL REQUIREMENTS:

• Kneeling. Bending legs at knee to come to a rest on knee or knees.
• Reaching. Extending hand(s) and arm(s) in any direction.
• Standing. Particularly for sustained periods of time.
• Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed instructions to other or important spoken workers accurately, loudly, or quickly.
• Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers
• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
• The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)