Company:
Arizona State University
Location: Tempe
Closing Date: 24/10/2024
Hours: Full Time
Type: Permanent
Job Requirements / Description
Job Description
The School of Engineering for Matter, Transport, and Energy (SEMTE) in the Ira A. Fulton Schools of Engineering is seeking a highly self-motivated and dynamic individual for the position of Academic Financial Specialist, Sr. Under the general direction of the Business Operations Manager, this individual will manage and implement SEMTE's daily business and financial operational transactions, such as processing financial transactions, preparing and processing budgets, managing school accounts, and managing reconciliations while ensuring adherence with established ASU policies and internal practice as designated by SEMTE.
Under general supervision, the incumbent will perform various daily administrative and financial functions in a complex academic unit with significant research and instructional emphasis. The successful applicant will maintain effective working relationships with faculty, staff, students, and vendors as well as handle confidential and sensitive information, use software applications as they apply to the position, be skilled in policy and procedures, manage multiple projects simultaneously, work with short deadlines; communicating, participating and encouraging support of an institution's sustainability programs; and working collaboratively and effectively with faculty and staff in an environment subject to rapidly changing priorities. We welcome you to lend your broad range of talent, perspectives, and experiences to our community of engineering, computing, and technology professionals. You will join a dynamic Business team supporting SEMTE's goals of building engineers and inspiring innovation.
Working Environment
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Minimum Qualifications
Bachelor's degree in Business Administration, Accounting, or closely related field AND five (5) years of related administrative experience, OR, Nine (9) years of directly related administrative experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.
Department Statement
The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation - all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty, and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation's fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas.
The Fulton Schools of Engineering, located across ASU's Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities.
The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:
Desired Qualifications
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit
Essential Duties
Budget:
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.
The School of Engineering for Matter, Transport, and Energy (SEMTE) in the Ira A. Fulton Schools of Engineering is seeking a highly self-motivated and dynamic individual for the position of Academic Financial Specialist, Sr. Under the general direction of the Business Operations Manager, this individual will manage and implement SEMTE's daily business and financial operational transactions, such as processing financial transactions, preparing and processing budgets, managing school accounts, and managing reconciliations while ensuring adherence with established ASU policies and internal practice as designated by SEMTE.
Under general supervision, the incumbent will perform various daily administrative and financial functions in a complex academic unit with significant research and instructional emphasis. The successful applicant will maintain effective working relationships with faculty, staff, students, and vendors as well as handle confidential and sensitive information, use software applications as they apply to the position, be skilled in policy and procedures, manage multiple projects simultaneously, work with short deadlines; communicating, participating and encouraging support of an institution's sustainability programs; and working collaboratively and effectively with faculty and staff in an environment subject to rapidly changing priorities. We welcome you to lend your broad range of talent, perspectives, and experiences to our community of engineering, computing, and technology professionals. You will join a dynamic Business team supporting SEMTE's goals of building engineers and inspiring innovation.
Working Environment
- Activities are primarily performed in a regular, climate-controlled office setting subject to an extended period of sitting.
- Visual acuity and manual dexterity are associated with daily use of desktop computer.
- Bending, stooping, reaching, and lifting up to 20 pounds.
- Ability to clearly communicate to perform essential duties.
- Ability to work both independently or within a complex structured team.
- Normally receives no instructions on routine work and general instructions on new assignments with review of completed tasks.
- Exercises judgment within generally defined practices & policies in selecting methods and techniques for obtaining solutions.
- Interact with a diverse set of national and international students and employees.
- A hybrid Work Arrangement is available after 90 days of employment and with the dean's office approval.
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Minimum Qualifications
Bachelor's degree in Business Administration, Accounting, or closely related field AND five (5) years of related administrative experience, OR, Nine (9) years of directly related administrative experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.
Department Statement
The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation - all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty, and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation's fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas.
The Fulton Schools of Engineering, located across ASU's Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities.
The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:
- Cultivate excellence.
- Deliver innovation that matters.
- Encourage bold thinking.
- Foster a community of learning and collaboration.
- Build a foundation for all to be successful.
Desired Qualifications
- Experience in account management.
- Experience and knowledge of P-Card usage, policies, and procedures.
- Experience using Adaptive Planning (budgeting) or a financial management system.
- Experience in problem-solving, acting as a strategic thinker and self-starter: Ability to problem-solve and apply critical thinking skills.
- Experience being a collaborative thinker: Working independently as well as a member of a team.
- Experience in having an analytical mindset: organizing, collecting, analyzing and reporting a variety of data in written, verbal and electronic formats.
- Experience with Analytics, ASU's Concur Travel system, ASU's Workday Financial system.
- Evidence of strong technology skills in systems such as Excel, Google Suite, Adaptive, Workday.
- Experience interpreting and applying ASU policies and procedures.
- Evidence of effective communication skills.
- Experience in working autonomously and within a team.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit
Essential Duties
Budget:
- Responsible for preparing budgets and forecasts and entering information in budgeting software (i.e., Adaptive Planning).
- Prepares yearly operational and special budgets and forecasts for year-end and other entities for decision-making.
- Resolve budgetary questions and make recommendations to remain within budget.
- Manage multiple accounts of diverse funding sources for the school.
- Provide service, support, and improvement opportunities to maximize purchasing capabilities.
- Participate in internal and external audits by responding to requests for presentation of supporting files/documents.
- Manage P-Card monthly reconciliations, including verification in Workday, maintaining financial records, and establishing internal controls.
- Process employee taxable reimbursements in Workday and Peoplesoft.
- Process financial documents such as travel requests and expense reports, business-related reimbursements, purchases, and payments using the University financial systems (Concur, Workday, SunRISE) and the Purchasing card.
- Responsible for purchasing tangible goods and ensuring their arrival and delivery through the established practice of SEMTE.
- Perform payroll reconciliations and maintain files containing supporting documentation.
- Process payroll redistributions as needed to resolve payroll issues.
- Perform routine and complicated financial transactions and implement internal controls in compliance with applicable policies and procedures.
- Interact and maintain liaison with students, faculty, staff inside and outside of SEMTE, to include community agencies/vendors in facilitating SEMTE and University objectives.
- Implement new, changed, and/or updated ASU Policies and internal SEMTE Practices affecting the Business and Operational activities to ensure ongoing compliance.
- Organize and/or prepare unit administrative and financial reports; analyze, summarize, and interpret information so that leadership can make informed financial decisions.
- By monitoring accounts, prepare periodic reports to faculty to increase their awareness and options for leveraging their accounts.
- Assist the Business Operation Manager with fiscal management and staff supervision.
- Manage and control the school's daily business operations
- May supervise staff or student workers.
- Involvement in learning/training exercises within the organization to build a foundation for all to be successful.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.
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