Secretary/Treasurer

South Harrison Community School Corporation

Job Title: Secretary/Treasurer

Date Created: 10-18-24 (04:28 PM)

Location: Elizabeth, IN

Position Type: Non-Certified Staff

Starting Pay: $21.07 an hour

Work Schedule: Full time, 205 days a year, with benefits

*All employees must complete a nationwide criminal history upon hire.

Minimum Qualifications:

1. High school diploma required.
2. Post-secondary education from an accredited college, university, or business school preferred but not required.
3. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsible to: Principal

Job Goal: The prompt and accurate handling of all school financial matters and to assure the smooth and efficient operation of the school office so that the office has the maximum positive impact on the education of the students.

Performance Responsibilities as Treasurer:

1. Act as general accountant/treasurer to preserve and direct all accounts, vouchers, and contracts relating to the school and maintain a complete and systematic set of records on all financial transactions.
2. Set up and control an encumbrance accounting system.
3. Collect rental and other monies due, except money apportioned by the federal, state, or local government.
4. Establish and maintain an effective inventory control and property accounting system for bookstore items.
5. Prepare, enter and record all disbursements of ECA funds.
6. Provide advance warning of potential over expenditure of budgeted funds.
7. Supervise accounts payable processes and procedures/verifies by affidavit every such account or demand, except for salaries, exceeding five dollars.
8. Maintain separate accounts for the athletic fund, the food service fund, and the summer school.
9. Verify personally the general fund bank accounts monthly.
10. Deposit all miscellaneous revenue collected and render a monthly report to the corporation treasurer of the receipts during the preceding month.
11. Make all reports that are the result of the accounting function.
12. Prepare financial and other budget reports at regular intervals.
13. Make a full and complete itemized report of the finances of the district to the Board treasurer at the close of each school year.
14. Supervise clerical aspects of all student insurance matters such as maintenance of policy registers, premiums, and claims.
15. Report to the business manager on the accounting affairs of the school and recommend changes and improvements as necessary.
16. Cooperate with the auditors and provide information to them as requested.
17. Recommend the purchase of and oversee the maintenance of accounting equipment and supplies.
18. Provide notary service when needed.
19. Maintain free/reduced lunch and textbook enrollment and report to central office.
20. Count/record/deposit daily lunch money.
21. Prepare cash boxes for school activities/count/record/deposit money/write checks as needed.
22. Order supplies as needed/operate school bookstore.
23. Non sufficient fund collections/Small Claims Court.
24. Usual office duties including copying, collating, filing.
25. Duties also include data entry as assigned.
26. Perform any other such tasks as principal may delegate.

Performance Responsibilities as Secretary:

1. Greet visitors courteously, determine their needs, direct them to the proper person or area, and keep visitor log.
2. Answer office telephone and respond appropriately to requests for information, transfer calls to proper person, voice mail, and take messages.
3. Perform usual office duties such as filing, making copies, and typing.
4. Maintain teacher log of absences.
5. Order and maintain supplies as needed.
6. Maintain a schedule of appointments for principal/assistant principal.
7. Prepare honor rolls and send to local newspaper.
8. Type, collate all materials needed for teachers for beginning of school.
9. Copy and send student transcripts/records.
10. Prepare and issue timely announcements of upcoming events and deadlines.
11. Sort and file student absence notes.
12. Write and file bus passes.
13. Operate office equipment such as facsimile machine, computer, copiers.
14. Maintain the office and reception area.
15. Duties also include data entry as assigned.
16. Perform other such tasks as the principal may delegate.