Event Planning Director

American Heart Association Event Planning Director

Location: Jersey City, New Jersey

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association is hiring a dynamic Event Planning Director in New York City . This position reports to the Vice President, Business Operations of the Eastern States (ES) Region. This key position focuses on coordinating event logistics with vendors and staff in NYC to implement magnificent fundraising special events in a multi-million-dollar market. Key responsibilities include heavy contract review and negotiations, supervising an administrative team, managing risk, compliance with organizational policies, and ensuring the efficiency and effectiveness of event operations in NYC and other markets as assigned.

Responsibilities

Event Support

The Event Planning Director is responsible for helping to plan and implement a variety of events primarily in NYC, and may assist with other markets in the Eastern States region as needed. Primary responsibilities include:

1. Planning event logistics including sourcing vendors and negotiating contract terms.
2. Regular interaction with the Association legal team to assist with red-lining contract terms and resolving contractual and insurance risk issues.
3. Working with various ES markets to review and consult on special event risk assessment plans.
4. Attending in-person events to help with set up, execution, and tear down.

Supervision and Training

Supervise and train a team of four administrative staff handling office management, Board of Directors support, event coordination, and execution.

Financial and Campaign Aptitude

Strong experience with financial and donor management systems, financial reporting, and resolving detailed transactional discrepancies.

General Position Expectations

1. Maintain a high level of service by responding to customer inquiries in a knowledgeable and timely manner.
2. Attention to detail required for formatting, spelling, grammar, and punctuation.
3. Prepare presentations, instructions, correspondence, and documentation in a timely manner.

Qualifications

Required:

1. A minimum of three years of experience with vendor negotiations and contract review.
2. Experience in event planning and management.
3. Strong written and oral communication skills.
4. Exceptional skills in PowerPoint, Word, and Excel.

Preferred Skills & Experience:

1. Design skills in Canva or similar tools.
2. Proficient in Microsoft SharePoint system.

Compensation

The salary range is $69,600 to $90,000, commensurate with experience.

The American Heart Association is committed to diversity, equity, and inclusion. We encourage applications from all backgrounds.

EOE/Protected Veterans/Persons with Disabilities

Posted Date: 4 days ago (9/25/2024 12:40 PM)