Administration Manager - Fairbanks, AK (On-Site)

Job Description

Manager, Administration - Fairbanks, AK (On-Site)

Service Excellence. Performance. Integrity. Teamwork. Consistency. Innovation.

Our Westmark Fairbanks Hotel and Conference Center location is looking for a Manager, Administration to join their team. This position manages all the financial transactions in the hotel including budgeting, forecasting, expense tracking and following RASS company policy. This person will also oversee the Human Resources aspect of the building while following all applicable laws and regulations.

Responsibilities:

• Supervises accounting clerks and ensures compliance.
• Manages accounts receivables, deposits, and refunds.
• Manages Human Resources/Employee Relations and ensures compliance.
• Forecasting, budgeting and expense tracking from all departments.
• Manages employee housing supervisor.
• Processes and reports on the financial, payroll, and personnel transactions of the hotel.
• Applies knowledge of accounting, personnel, and payroll and related reporting systems.
• Administers accounting processes, monitors controls and procedures according to established accounting practices and principles and according to Company policies and procedures.
• Financial processing of A/R, A/P, and budget(s).
• Analyzes and prepares reports, including monthly variance reports.
• Administers accounting processes; monitors RASS and financial controls and procedures according to established practices, policies, and principles.
• Trains seasonal and full time staff on company policies and procedures: HR, payroll, handbook compliance and distribution.
• Performs “Manager on Duty” responsibilities.

Requirements:

• High School completion or equivalent required. Bachelor's degree in a related field (i.e. Accounting and Human Resources) preferred. Demonstration of directly related work experience may be considered in lieu of the educational requirement.
• Three to five years of Human Resources experience.
• One to two years of Accounting experience preferred.
• Three to five years of experience working in a corporate and/or office setting. Work will be primarily in a climate-controlled environment with minimal safety/health hazard potential.
• Proficiency in the use of computer business applications, with working knowledge of computerized accounting and payroll systems.
• Two to three years of management experience preferred.
• Dedicated commitment to a diverse, equitable and inclusive work environment.
• Must be able to work a flexible work schedule including working a different shift and/or work beyond normal business hours and/or on weekends occasionally to support business needs, projects or operations.
• Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.
• Must be able to lift in excess of 50 pounds.
• Must be able to legally work in the United States.

Skills, Knowledge and Abilities:

• Strong knowledge and proficiency of computer business applications, including working knowledge of POS and PMS systems.
• Proficiency in MS Office applications, including strong Excel skills (i.e. spreadsheets).
• Attention to detail including organization of record keeping.
• Great organizational and planning skills.
• Ability to utilize computer business applications and working knowledge of computerized personnel management and accounting systems.
• Familiar with standard payroll rules and regulations.
• Familiar with general A/R and A/P processes.
• Strong verbal and written communication skills.
• Ability to support and comply with company policies, procedures and guidelines including all company health and safety standards.

Benefits:

• Cruise and Travel Privileges for you and your family.
• Health Benefits.
• 401(k) Plan Employee Stock Purchase Plan.
• Training & Professional Development.
• Rewards & Incentives.

Our Culture…Stronger Together:

Our highest responsibility, and therefore our top priorities, are always compliance; environmental protection; and the health, safety, and well-being of our guests, the people in places we visit, and our Carnival family, both shoreside and shipboard.