Project Associate

Salary: Up to $50,000, Commensurate with Experience

Cover Letter Required: Yes

Type: Non-Profit 501(c)(3)

Closing Date: Monday November 18, 2024

Are you looking to make a difference? When you work for the International Association of Chiefs of Police (IACP), you don’t just make a living, you make a difference by shaping the future of the policing profession. Is it easy? No. Is it worthwhile? Absolutely.

The International Association of Chiefs of Police (IACP) is the world’s largest and most influential professional association for police leaders. With more than 34,000 members in over 176 countries, the IACP is a recognized leader in global policing, committed to advancing safer communities through thoughtful, progressive police leadership. Since 1893, the association has been serving communities by speaking out on behalf of law enforcement and advancing leadership and professionalism in policing worldwide.

IACP seeks to hire a Project Associate to broadly support the Professional Development and Engagement Team, including administrative support for Police Chief Magazine, Membership, Communications, IACPnet, IACPlearn, and Meetings teams.

Job Responsibilities

Working with IACP staff, project partners, and stakeholders, the Project Associate will assist with:

• Process and maintain the mailing list for the Police Chief magazine including author mailing list, print order and bulk shipment order
• Process financial documents including invoices and credit card reconciliations
• Assist and fulfill subscriber and team member requests for Police Chief magazine content
• Maintain editorial tracking system and assist with manuscript processing
• Organize and manage physical archive for Police Chief magazine as well as paper and electronic documents for various teams
• Answer and respond to questions by phone and e-mail and provide excellent customer service support for members, advertisers, subscribers, conference attendees, exhibitors and speakers
• Update and maintain membership and author records in association AMS
• Assist with meeting planning to include preparing site visit materials; communicating with hotels and catering venues; reserving conference rooms; and handling other meeting logistics
• Establish direct bill applications with hotels
• Manage and maintain calendars for team leadership and prepare meeting rooms for team meetings
• Process team DocuSign documents including data entry in association AMS
• Compile Google Alerts daily
• Supporting IACP team projects and efforts, as needed
• Develop and implement progressive and standardized business processes and policies to maximize the organization’s efficiency/effectiveness
• Other duties as assigned

Education

• Associate's degree or 2 years professional experience
• Proficiency in Microsoft Office products (Outlook, Word, Excel, PowerPoint, SharePoint, and Teams) and other relevant business software
• Equivalent combinations of education and experience will be considered

Required Knowledge, Skills, and Abilities

• Solid analytical skills to include the ability to troubleshoot problems
• Effective task prioritization and time management skills
• Solid writing, editing, and communication skills
• Effective collaboration and teamwork skills

Preferred Qualifications

• Experience in a nonprofit organization, association, or criminal justice environment
• Familiarity with and understanding of membership and registration databases (Nimble/Salesforce; Martiz/Experient)

Special Conditions and Work Environment

• Limited travel may be required based on job responsibilities.
• Work takes place primarily in an office environment
• Light lifting, bending, and reaching may be required

Highlights of Employee Benefits

• Medical HMO: Free for Employee and Family (Local Employees)
• Vision: Free for Employee
• Dental: Offered at a reasonable rate for Employee and Family
• 403B: IACP Match - up to 6% - after one year of employment

All interested candidates must submit a cover letter and resume

• The IACP only requires you to fill out the skills section and screening questions in the application, along with your resume and cover letter.
• Cover letters must contain the name of the position being applied for as well as the requisition number
• Please note that applications received without the requested information will not be forwarded for review

The IACP is an equal opportunity employer. Federal law prohibits discrimination in employment practices on the basis of race, color, religious affiliation, national origin, sex, age, or disability.

Public Health Compliance: IACP requires all employees, regardless of remote work status, to be vaccinated and boosted against COVID-19.