Executive Assistant - 4 days onsite

About the Company: Our client, a prestigious global finance firm headquartered in Boston, is seeking a polished and experienced Executive Assistant to support senior leaders. This is an exciting opportunity for an individual with a background in professional services and a proven track record of supporting a team in a fast-paced, dynamic environment.

Key Responsibilities:

• Provide high-level administrative support to the team, including calendar management, travel arrangements, meeting coordination, and expense reports.
• Act as a liaison between individuals and internal/external stakeholders, ensuring smooth communication and timely follow-ups.
• Manage complex scheduling, prioritizing competing demands to ensure the team’s time is effectively utilized.
• Plan, organize, and coordinate executive-level meetings, events, and conferences, including logistical arrangements and preparation of materials.
• Handle confidential and sensitive information with discretion and professionalism.
• Prepare and edit documents, reports, presentations, and correspondence.
• Assist with ad-hoc projects, including research and preparation of data for executive decision-making.
• Collaborate with other administrative staff to ensure smooth operations and coverage across the firm.

Qualifications:

• 5+ years of experience as an Executive Assistant, preferably in a large, global finance or professional services firm.
• Proven ability to manage multiple priorities and work under pressure in a fast-paced environment.
• Strong organizational and time management skills, with a keen attention to detail.
• Exceptional written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with collaboration tools such as Zoom, Teams, or other virtual platforms.
• Ability to maintain confidentiality and exercise good judgment in handling sensitive information.
• Positive attitude, team-oriented, and proactive with a strong work ethic.

Benefits:

• Paid overtime.
• Competitive bonus structure and profit-sharing plan.
• 100% employer-paid health, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off and holidays.
• Work alongside a team of Executive Assistant's.