Marketing Coordinator

About the Organization
Welcome to HRDC, where you'll find us working to improve our neighbors' lives by building a better community in Bozeman, Livingston and Southwest Montana. We invite you to become part of our HRDC family whether you need help or are able to provide help.
We believe in building a better community through supporting our neighbors across Southwest Montana with nearly 50 different programming initiatives.
We believe every life has value.
HRDC exists to instill hope, develop resources, design solutions, and change lives.
We envision a place where poverty has no impact because opportunity and quality of life are equally afforded to everyone.
EOE Statement
HRDC does not discriminate against any person including customers, employees, and applicants for employment on the basis of race, religion, national origin, sex, age, physical or mental disability, gender identity, reprisal, and where applicable, marital status, familial or parental status, sexual orientation, political ideas and beliefs, level of English skills, if all or part of an individual's income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by HRDC, in the performance of contracts and the delivery of services or funding. Not all prohibited bases will apply to all programs and/or employment activities.
All are encouraged to apply. At HRDC IX , we value lived experience and nontraditional backgrounds. Studies have shown that women, nonbinary individuals, and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role.
Open Date
9/17/2024
Full-Time/Part-Time
Part-Time
Exempt/Non-Exempt
Non-Exempt
Location
Market Place
Description
If you are viewing this job listing from a job posting board (indeed, LinkedIn, etc.) and wish to apply for this position you MUST do so directly through our website. If you apply through Indeed or LinkedIn, your application WILL NOT be complete and you will therefore not be considered for the position.
Section I: Position Details
Job Opening Date: September 17, 2024
Anticipated Start Date: As soon as possible
Job Closing Date: Open until filled
Job Status : This position is part-time regular-20 hours per week.
Wage: $25.00 / hour
Job Location: Bozeman, MT
Section II: Description of Duties Performed
General Summary of Purpose of this Position:
This position is responsible for managing and creating written content that enhances HRDC's communication efforts. As part of the Communications Team, the Marketing Coordinator will develop and execute content strategies that support comprehensive marketing plans. This role will craft compelling newsletters, social media posts, and special reports to increase awareness of HRDC's mission and impact. The Marketing Coordinator will also support external and internal communications by producing high-quality, engaging written materials that resonate with various audiences.
Content Ownership:
All content and materials created by the Marketing Coordinator as part of their duties are the exclusive property of HRDC. This includes, but is not limited to, images, graphics, designs, and any other media developed for the organization's use. The employee agrees that HRDC retains all rights to reproduce, distribute, and utilize these materials across various platforms and mediums as needed.
Specific Duties and Responsibilities:
Duty Statement: This position has the following duties and responsibilities. They are listed starting with the most important. The percentage at the end of each statement is an estimate of the percentage of time spent on each duty. This listing does not include minor duties which constitute less than 5% of the position's time, unless such duties are significantly important or critical to the success of the position. If the word "essential" appears following the importance it indicates the duty is considered an essential function of this job. (Essential functions are those functions that the employee must be able to perform unaided or with the assistance of a reasonable accommodation. Regular and predictable work schedule and attendance are considered essential functions).
Primary Job Duties and Responsibilities
1. Develop and write compelling content for newsletters, social media, special reports, and other communication by attending department staff meetings, engaging with volunteers, and spending time at our shelters, food banks, and other sites. Use these interactions to craft compelling narratives that highlight customer experiences and the impact of HRDC's services. (50%)
2. Support the Communications Director in crafting strategic messaging for campaigns, press releases, and community outreach efforts. (20%)
3. Coordinate media engagements by arranging interviews, managing press inquiries, and ensuring accurate and timely dissemination of information to the media. (20%)
4. Execute HRDC's communications calendar for all written and digital content, ensuring timely publication and distribution. (10%)
Knowledge Skills and Abilities
Language Skills:

• Read and comprehend instructions and present information to others
• Read, interpret, and write routine reports and correspondence
• Interpret and write general business documents or technical procedures
• Ability to analyze and interpret complex and sensitive information
• Communicate effectively both personally and impersonally, both orally and in writing

Reasoning Ability:

• Ability to define problems, collect data, establish facts, and draw conclusions
• Ability to interpret an extensive variety of information in written or diagram form, solve practical
• problems, and deal with several abstract and concrete variables in situations where only limited
• standardization exists
• Ability to apply principles of logical thinking to a wide range of intellectual and practical problems
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Ability to define problems, collect data, establish facts, and draw valid conclusions

Computer Skills:

• Words per Minute Computer Keyboard Required: Demonstrate proficiency
• 10-Key Strokes per Minute Data Entry Required: Demonstrate proficiency

Specialized Office Equipment:

• Operate Fax Machine/Copy Machine/ Digital Camera/Scanner to send or receive document

Computer Software and Operating Systems

• Strong understanding of how to leverage Adobe Acrobat for creating and managing PDF documents.
• Utilize computer Spreadsheet (Excel, Google Sheets) to input, format and edit data and save, print or transmit data
• Utilize computer Word Processing (Word, Google Doc) to input, format and edit documents and save, print or transmit documents.
• Utilize computer Internet/ E-Mail (Internet Explorer, Netscape) to access, send, retrieve, save, print or transmit documents, or data files.
• Operate Personal Computer with Windows operating system to start programs, input, format and edit data files and print or transmit data
• Utilize Google Calendar system.
• Experience with social media platforms
• Knowledge of Wordpress or other website management program preferred

HRDC, professional or Governmental Policies and Regulations:

• Agency Policies or Procedures (List by Name): HRDC Policy and Procedure Handbook

Education and Experience
Education: The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this internship:

• HS degree or GED, required.
• College level coursework in Communications, Marketing, Business Writing, or related field, from a four-year college or university, or equivalent experience required

Experience: The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:

• BS in Business Marketing, Communications, or similar field from a four year college or equivalent work experience required

Supervision
Received: This position operates under general supervision of the Communications Director. The incumbent's work is primarily assigned by daily workflow and operations. The incumbent is authorized to make decisions as to the timing and sequence of work and the work is performed according to established policies and procedures and/or within applicable laws, rules and regulations governing the tasks being performed.
Decisions
Impact of Decisions and Errors Made by Position:

• Decisions, final recommendations and/or errors affect employees and customers of established Agency Programs and could affect major projects or continuation of existing Agency Programs.

Judgement Required to Make Decisions

• Requires considerable judgment to work out programs and approaches to major problems in the application of broader aspects of established practices to problems and situations not falling clearly or concisely within the limitations of accepted standards or precedents.
• Requires judgement to address problems that require interpretation and application of established administrative and operational program policy to day-to-day situations in a timely manner.
• Requires judgement from time to time in the application of broader aspects of established practices to problems and situations not falling clearly or concisely within the limitations of accepted standards or precedents.

Exception Authority

• This position cannot authorize exceptions to program policy or procedure.

Financial Responsibility
This position is accountable for the following company money, funds, and budgets:

• Handles checks for Communication related accounts
• Enters invoices into Financial Edge for Communications Director approval

Personal Contacts
The incumbent is responsible for the following personal contacts (either in oral or written form) when
performing the duties and responsibilities of the position:

• Daily contact and interaction with coworkers and the public;
• Daily interaction with program Director and coworkers
• Interacts with representatives of the community regularly at HRDC events

Confidentiality

• Required to follow the confidentiality expectations of the HRDC.

Working Conditions

• The incumbent works primarily in a temperature controlled office environment.

This position is currently accepting applications.