Position Summary
Provide administrative support to the IS Director/CIO, and the Information Services Department. Assist in the distribution of help desk tickets to appropriate staff. Coordinate completion of System access requests. Update/modify certain system databases as directed. Receive in equipment deliveries. The following statements are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Duties of the Office Manager of Management Information Services department may include the following but are not limited to:
- Modify and complete department payroll as necessary.
- Coordinate the distribution of Help desk tickets
- Provide administrative support to the IS Director/CIO. Responsible for answering and screening phone calls and scheduling appointments.
- Modify/update system database as directed.
- Coordinate and track system access requests
- Track and receive in equipment orders
- Provide limited first level help desk support including password resets.
- Schedules and coordinates meetings and training/conference reservations as assigned.
- Order and maintain departmental office supplies.
- Sorts and delivers departmental mail.
- Performs other related duties as assigned or requested.
- Mostly sedentary position, heavy phones, extensive time on computer.
Qualifications:
- High School diploma or equivalent
- 2 years of experience working in an IT department in a technical or supervisory capacity, or similar experience
- 2 years of experience working with databases
- Proficient working knowledge of MS Office products
- Excellent interpersonal and customer service skills
- Excellent organizational skills
- Attention to detail and accuracy
- Excellent auditory and visual acuity
Special Notes : Resume/CV should be included with the online application.
- Stony Brook Medicine is a smoke-free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
- All Hospital positions maybe subject to changes in pass days and shifts as necessary.
- This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
- This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
- Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 4 panel drug screen*
- Meet Regulatory Requirements for pre employment screenings.
- Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination .
Stony Brook Southampton Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
Company Overview:
Stony Brook Southampton Hospital as part of the Stony Brook Medicine provides direct access to the highest level of academic-based medical care. Located in the heart of the village of Southampton, two hours from New York City, the hospital provides healthcare services to a diverse community of year-round residents, second homeowners and vacationers. The population, about 75,000 in the winter months, increases sharply to more than 300,000 in the summer. Stony Brook Southampton Hospital has been recognized as a Long Island Top Workplace by Newsday among large employers (defined as having 500+ employees).
StaffCo is a Professional Employer Organization, commonly referred to as a PEO. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Southampton employees and responsible for employment, including the day-to-day direction and supervision of work.StaffCo is fully responsible for providing all Payroll and Human Resource services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all benefits for which one is eligible. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.
Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.