Administrative Assistant - LSOI Training (Part-Time)

Main Duties & Responsibilities:
Primary Job Role

 

Calendar and Schedule: Leadership, Sales, and Organizational Improvement training calendar and student roster management: populating and keeping the training schedule/calendar current.

 

Enrollment: Managing enrollments for all classes via the Learning Management System (LMS). Keeping the LMS updated for all offerings. Entering enrollments, printing attendance sheets, marking attendance.

 

Communications: Sending out all class, student class/event, and internal LSOI team/staff/committee Outlook invitations and managing and communicating changes to calendar and enrollments. Taking minutes in team and other meetings.

 

Training Class Administration, Operations, and Logistics: Preparing training materials, manuals and training kits for each class. Setting up training rooms. Assisting with travel and lunches as needed. Inputting class records to the LMS.

 

LSOI Training Department Office Management: Monitoring and assisting with the procurement of office supplies and training materials.

 

LSOI Program Administration. Administrative responsibilities for CI, Mentoring, Organizational Development programs as well as all other OI services. Includes online administration of program assessment instruments, post program evaluations, and other OI assessments.

 

Collaborate with other LSOI team and committee members, other T & D staff, and other departments and divisions within Ring Power.

 

Actively looks for opportunities to add value.

 

Performs other duties as assigned.

 

Essential Job Competencies

 

Safety: fully supports, encourages and follows safe work behavior, and considers safety of paramount importance in the workplace.

 

Job Specific Skills: Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge, skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS.

 

Fostering Teamwork: Listens and responds constructively to other team members' ideas. Offers support for others' ideas and proposals. Is open with other team members about his/her concerns. Works for solutions that all team members can support.

 

Communication: Uses active listening skills, conveying information with the appropriate medium that is clear and easily understood. Uses feedback to verify effective and accurate communication has occurred. Ensures that others having a need to know are kept informed about developments, progress, problems and plans through consistent, effective communication. Avoids surprises.

 

Interpersonal Skill: Anticipates, notices, and understands concerns of others, involving them in a process or decision to ensure their support. Develops and maintains positive relationships. Considerate and discreet in handling challenging, awkward or tense interpersonal situations, focusing on issues and interests instead of people or positions. Knows when to escalate critical issues when unsuccessful in gaining support.

 

Planning and Organizing: Creates realistic schedules and follows them. Evaluates progress against schedule and goal. Identifies the sequence of tasks and the resources needed to achieve a goal, and prioritizes key action steps. Anticipates the impacts / risks of actions. Seeks and uses others' input about critical actions, timelines, sequencing, scope, methodology, expected outcomes, and priorities. Adjusts plans based on input.

 

Takes Initiative: Takes appropriate action to resolve issues without requiring direction. Seeks out others involved in a situation to learn their perspectives. Makes difficult decisions in a timely manner. Is willing to make decisions in difficult or ambiguous situations, when time is critical. Assertive in a group when it is necessary to facilitate change, overcome an impasse, face issues, or ensure that decisions are made.

 

Customer Oriented: Demonstrates concern for satisfying external and/or internal customers. Responsive, quickly and effectively addresses customer concerns or problems. Assures customers he/she is willing to work with them to meet their needs. Presents a cheerful, positive manner with customers.

 

Confidence and Drive: Confident in one's own ideas and capability to be successful; willingness to take an independent position in the face of opposition. Approaches challenging tasks with a "can-do" attitude. Driven to see projects and tasks through to successful completion, is not swayed by resistance and focuses on achievement of the initiative.

 

Results Oriented: Has a strong sense of urgency and commitment to achieve desired results in the face of obstacles and frustrations. Remains focused, does not get bogged down in unnecessary detail. Identifies and utilizes the most efficient methods to successfully achieve tasks on time despite unforeseen events. Driven, maintains a sense of urgency and adjusts schedules as needed to achieve without sacrificing quality of work.

Company Overview:
In 1962, Ring Power Corporation became a full-line Caterpillar dealer in North Florida, and later expanded its authorized territory to include Central Florida.

 

Today, Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida, including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano. Ring Power also has eight facilities outside of Florida - The Carolinas, Georgia, Texas & Tennessee- to serve the needs of other specialized industries and customers.

 

Ring Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer service. In order to preserve the "Customers First" reputation that Ring Power was built on, we continually train our employees and work closely with our customers to assure complete satisfaction, especially after the sale.

 

Currently, more than 2,300 employees at 20+ locations throughout Florida and the United States work hard to provide the highest quality construction equipment, backed by responsive, professional service and support at every level.

 

Qualifications:
Education and Experience

 

Formal Education High School diploma or GED

 

Experience 1-2 years

 

Required / Credentials

 

Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers.

 

Not Required but Highly Desired Criteria

 

MS Office suite (Word, Excel, PowerPoint) moderate level skills.

 

LMS (Learning Management System) experience.

 

HRIS experience.

 

Updating of Knowledge

 

Job requirements change requiring re-training to stay current every 1-2 years.

 

Responsibility for Change, Innovation, Overall Improvement, and/or Effectiveness

 

Problem Solving Job requires problem solving ability, established examples / guidance are not always available.

 

Creativity Job requires creativity as part of carrying out daily activities. New approaches are encouraged.

 

Autonomy Job is regularly monitored to determine outcomes. Assignments allow some discretion in decision making and setting priorities within well-established parameters.

 

Working Environment

 

Stress Load Regular exposure to these stresses (20-80% of the time).

 

Workload Fluctuation Job frequently involves changes in priorities, complexity and/or quantity of work.

 

Work Schedule Work is routinely performed during regular business hours with rare exceptions.

 

Organizational Impact

 

A person's performance in this job has noticeable immediate impact on expense, efficiencies or achievement of overall department objectives.

 

Supervisory Responsibility

 

Job has no subordinates / no supervisory responsibility (may work independently or as a member of a team)

 

Physical Demands

 

"NA": Not Applicable

"O": Occasionally - (up to 3 hours/day)

"F": Frequently - (3-6 hours/day)

"C": Constantly - (6-8 hours/day)

 

N/A: Climbing

O: Balancing

O: Stooping

O: Kneeling

O: Crouching

N/A: Crawling

O: Reaching

O: Standing

F: Sitting

F: Walking

O: Feeling

O: Fingering

O: Grasping

O: Repetitive Motion

F: Talking

C: Hearing

  

O: Pushing - Up to 25 lbs.

O: Pulling - Up to 25 lbs.

O: Lifting - Up to 25 lbs.

N/A: Pushing - 26-50 lbs

N/A: Pulling - 26-50 lbs.

N/A: Lifting - 26-50 lbs.

N/A: Pushing - Over 50 lbs.

N/A: Pulling - Over 50 lbs.

N/A: Lifting - Over 50 lbs.

 

Environmental Conditions

 

"NA": Not Applicable

"O": Occasionally - (up to 3 hours/day)

"F": Frequently - (3-6 hours/day)

"C": Constantly - (6-8 hours/day)

 

F: Inside conditions: Protection from weather but not necessarily from temperature change.
O: Outside environmental conditions: No effective protection from weather.
N/A: Extreme cold: Temperatures below 32 degrees for periods of more than one hour.
N/A: Extreme heat: Temperatures above 100 degrees for periods of more than one hour.
N/A: Noise: sufficient noise to cause the worker to shout to be heard above the ambient noise level
N/A: Vibration: Exposure to oscillating movements of the extremities of whole body.
O: Hazards: Includes a variety of physical conditions (i.e. proximity to moving mechanical parts, electrical current, working in high places, exposure to heat and/or chemicals.
N/A: Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dust, mists, gases or poor ventilation.
N/A: Oils: There is air and/or skin exposure to oils and other cutting fluids.
N/A: Air particulates / contaminants: the worker is required to wear respirator.

RING POWER CORPORATION, INC. IS AN EQUAL OPPORTUNITY EMPLOYER