Senior Clerk-City Manager's Office

Salary : $57,948.84 - $73,964.76 Annually
Location : CITY OF CARSON, CA
Job Type: FULL-TIME
Job Number: 2400067
Department: CITY MANAGER'S OFFICE
Opening Date: 10/14/2024
Closing Date: 10/28/2024 6:00 PM Pacific
Max Number of Applicants: 100
THE POSITION
ACCEPTING THE FIRST 100 APPLICANTS ONLY. APPLICATION FILING PERIOD IS SCHEDULED TO CLOSE ON OCTOBER 28, 2024, AT 6:00 PM (PST) OR UNTIL APPLICANT LIMIT IS REACHED.
The ideal candidate for this position is detail-oriented, organized professional who can efficiently manage various task and support the City Mangers office with exceptional customer service skills. Experience working in the public sector handling inquires and communicating with the public, city employees and officials is highly desired.
**Typing certificate of 50 net words per minute obtained within the last 12 months is required at the time of application**
Job Summary:
Under general supervision, performs advanced and complex clerical work. Provides clerical support to management, supervisory, and/or professional staff.
ESSENTIAL DUTIES
(These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change or rescind related duties and work assignments.)

1. Prepares and processes forms, reports, legal documents, and other materials in accordance with legal and/or procedural requirements.
2. Checks reports, records, and other data for accuracy, completeness, and compliance with established regulations/standards.
3. Types and processes a variety of correspondence, memoranda, reports and other materials.
4. Inputs information on computer terminal and maintains databases.
5. Provides information to the public and staff regarding office operations, policies, and procedures; responds to and resolves complaints or refers to proper authority.
6. Independently prepares some correspondence.
7. Transcribes from dictating equipment.
8. Maintains records and operates filing systems.
9. Screens visitors, telephone calls and mail.
10. May prepare agenda items, assist with timekeeping duties, and process receiving reports for payment.
11. Researches and compiles confidential and other data for staff, officials and public.
12. Maintains the Division's calendar of events; handles logistics for scheduled meeting/events.
13. Maintains inventory levels and requisitions supplies and equipment.
14. In the absence of a Division Secretary, may be required to perform timekeeping duties, as requested.
15. In the absence of a Division Secretary, may be required to assist staff with information and duties related to commissions, committees and boards as requested.
16. Performs related duties as required.

QUALIFICATIONS
A typical way to obtain the requisite qualifications to perform the duties of this class is as follows:
Education and/or Experience:
High school diploma or GED and three (3) years of current increasingly responsible, full-time paid experience performing clerical work. Experience and/or education can be substituted on a year per year basis.
Knowledge of:

• Modern office procedures, methods, and equipment
• Record-keeping and filing techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Letter and report writing techniques and procedures.
• Telephone techniques and etiquette.
• Interpersonal skills using tact, patience and courtesy.
• Proofreading techniques.
• Customer service principles.
• Basic mathematical concepts/functions
• Division's functions and programs.

Skill and Ability to:

• Type 50 net words per minute from clear copy.
• Proofread own work and the work of others.
• Perform clerical work with speed and accuracy.
• Operate standard office machines including, but not limited to, computer and related software, typewriters, calculators, and copiers.
• Transcribe from dictating equipment.
• Establish and maintain effective working relationship with others.
• Add, subtract, multiple and divide quickly and accurately.
• Understand and follow oral and written instructions.
• Effectively communicate orally and in writing.
• Exercise judgment and discretion.
• Collect and compile data.
• Learn city government organization, functions and policies.
• Learn, interpret and apply applicable city, state, and federal laws.
• Organize and complete work according to priority.

License and Certificate:
Possession of valid California Class C Driver License. Employees in this classification will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Typing certificate of 50 net words per minute obtained within the last 12 months is required at the time of application.
WORKING CONDITIONS
Physical Requirements and Working Conditions:
Employee accommodations for physical disabilities will be considered on a case-by-case basis. Positions in this class normally:

• Require talking, hearing, and vision (which may be corrected) to read small print.
• Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.
• Perform work which is primarily sedentary and repetitive.
• Is subject to inside environmental conditions.
• May be required to work at a computer terminal for long periods of time.

RECRUITMENT PROCESS
Applications will be screened and evaluated for relevant training and experience. Applications must be complete and include any and all required documents. Only those applicants determined to be among the most qualified may be invited to participate in the recruitment process, which will consist of the following sections:
- SME review, No weight
-Written exam, weighted 100%
The Human Resources Department reserves the right to adjust, modify, delete and/or change the above exam types and/or weights.
Supplemental questionnaires are used to evaluate applicant's indicated abilities with the ideal candidate profile. Applications including "see resume" or other similar language will be deemed incomplete and disqualified from this recruitment. Applicants must achieve a cut-off score of 70% or above on each of the examination sections to be placed on the eligibility list. Passing any/all of the examination sections does not guarantee an invitation to the selection interview. The Human Resources Department reserves the right to invite those amongst the highest scoring to the next phase of the recruitment.
Revisions to a testing component during a recruitment process can be made at the discretion of the Human Resources Department. Applicants will be notified by email if a revision is made. An eligibility list will be established in accordance with the City's Personnel Rules, Rule VI, Employment List Procedures.
OTHER INFORMATION: The City of Carson is an Equal Opportunity Employer. Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call Human Resources for assistance at (310) 952-1736.
APPOINTMENT: Any offer of employment, or acceptance of an employment offer, is contingent upon passing live scan, background check and other tests. All new employees are required to take a loyalty oath.
The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained herein may be modified or revoked without notice. All statements made on the job application are subject to investigation and/or verification. Inaccurate and/or false statements will be cause for disqualification, removal from the eligibility list or discharge from employment.
IMPORTANT NOTICE : THIS POSITION IS OPEN
CURRENT CITY OF CARSON EMPLOYEES: Please do not use your City of Carson email address as part of this application. You must indicate a personal email address in order to receive communications and/or notices from Human Resources throughout the recruitment process.
City of Carson
Summary of Employee Benefits
AFSCME
(AFSCME Council 36, Local 809)
CalPERS Retirement Formula

• 3%@60 Formula - Employees hired before May 6, 2011.
• 2%@55 Formula - Classic Members hired on or after May 6, 2011.
• 2%@62 Formula - New Members hired on or after January 1, 2013.

Other :

• Employees pay the full Employee Member Contribution on a pre-tax basis.
• 1959 Survivors Program - Level 4.

Medical Insurance

• The City contracts with CalPERS for medical benefits, which offers employees a choice of various HMOs and PPOs.
• The City will pay the full family HMO premium from Kaiser Permanente of Los Angeles Region (including Riverside and San Bernardino counties) for each Unit member and eligible dependents. - a cafeteria cap of $200.00, per month, will be placed on any remaining premium monies.
• Employees may elect to discontinue or not enroll in the health insurance program upon proof of equal coverage. If this option is selected, employees shall receive 75% of the lowest 2-party premium to be deposited into the employee's City-sponsored deferred compensation account.

Dental Insurance

• The monthly dental premium is fully paid by the City.
• Employees may elect to discontinue or not enroll in the dental insurance program. If this option is selected, employees shall receive 75% of the premium to be deposited into the employee's City-sponsored deferred compensation account.

Vision Insurance

• Employees may elect vision care through payroll deduction from wages and/or with monies remaining from the sum provided for health insurance.

Life Insurance

• $100,000.00 Basic Group Term Life Insurance premium paid by the City.
• Employees may purchase Optional Group Term Life Insurance coverage and Dependent Life Insurance coverage through payroll deduction from wages and/or with monies remaining from the sum provided for health insurance.
• Long-Term Care (optional)- Employees may purchase optional Long-Term Care through payroll deduction from wages and/or with monies remaining from the sum provided for health insurance.

Deferred Compensation

• Deferred Compensation Plan is available, employee participation is optional.
• Deferred Compensation City matches up to $500.00 per calendar year.

Short-Term Disability/Long-Term Disability

• City Paid premium.

Annual Leave
Monthly Accruals
11.33 hours Upon Appointment
13.33 hours Commencement of 6th year
16.66 hours Commencement of 11th year
Additional 10 hours per year, in addition to 16.66 Commencement of 20th year
Additional 20 hours per year, in addition to 16.66 Commencement of 21st year
Additional 30 hours per year, in addition to 16.66 Commencement of 22nd year
Additional 40 hours per year, in addition to 16.66 Commencement of 23rd year and each anniversary date thereafter.
100% paid at separation.
500 maximum accrual hours.
Sick Leave

• 10 hours accrued per month.
• 1/2 the value of accrued sick leave balance paid at separation (up to 760 hours provided the employee has five years of service with the City).
• 1,200 maximum accrual hours.

Holiday Leave

• 14 paid holidays per calendar year.

Education/Tuition Reimbursement

• The City will reimburse employees up to the California State University in-state rate (per semester, quarter, or academic year).

Retiree Medical

• The City shall pay a monthly health insurance premium for eligible retired unit members as follows:

% of difference between the
required minimum contribution
Full-time service with Carson and the amount the City pays
at time of retirement for active Unit members
0 - 4.99 years 0%
5 years 50%
6 years 60%
7 years 70%
8 years 80%
9 years 90%
10 years 100%
Longevity Pay

• 2 1/2% of the prevailing pay rate upon attaining 15 years of service credit.
• 5% of the prevailing pay rate upon attaining 20 years of service credit.
• 7 1/2% of the prevailing pay rate upon attaining 25 years of service credit.

For more information, please click on the link below.
01
The following supplemental questions will be used to assist us in screening your application. You are required to answer each of the following questions truthfully and completely. This questionnaire will be used to determine if you meet the minimum qualifications for this job. Your responses to this questionnaire may also be used to evaluate your qualifications beyond the minimum requirements, as part of the application screening process. As such, please take the time necessary to answer the questions thoroughly. Applications submitted without a completed supplemental questionnaire, or those that say see resume or application, may not be considered. It is imperative that your responses to the questionnaire provide a true and accurate reflection of your background. Additionally, your answers MUST be supported by the information you have entered in your general application. Responses which cannot be substantiated by information contained in your application will be deemed invalid. Falsification, exaggeration and misrepresentation will result in your disqualification. Your responses will be evaluated as submitted. Do you agree to answer the following questions truthfully and completely AND understand that falsification or overstatement of your qualifications is grounds for disqualification of your application?

• Yes
• No

02
How many years of experience do you possess in routine clerical work including filing, typing, and records management?

• 0-5 months
• 6 mo - 1 yr
• 2 plus years

03
Please select all Microsoft Office programs you are proficient in.

• I have no experience using Microsoft Office programs.
• Word
• Excel
• PowerPoint
• SharePoint
• Outlook

04
Please describe your experience in dealing with frustrated and irate members of the public.
05
Please describe your experience working with elected official's or community leaders.
06
I am aware that I need to attach a Typing Certificate showing 50 net words per minute and has been obtained within the last 12 months? I am also aware that if my Typing Certificate is NOT ATTACHED TO MY APPLICATION, I will not be considered for this recruitment.

• Yes
• No

Required Question