Senior Executive Assistant

About the Role

We are seeking an experienced Senior Executive Assistant to provide dedicated support to a Partner of the firm. As part of our Support team, you will take ownership of scheduling, coordinating both domestic and international travel, and managing strategic projects and events as needed. We’re looking for someone who thrives in a dynamic environment, enjoys wearing many hats, and can collaborate effectively across teams and with external stakeholders. The ideal candidate for this role has honed their expertise in executive support, bringing a thoughtful approach to building efficient processes that optimize both your own and your executive’s time.

Key Responsibilities

1. Provide proactive executive support to a senior executive.
2. Assist in preparing quarterly and annual summaries.
3. Create presentations and decks for meetings.
4. Manage calendars and coordinate meetings/conference calls.
5. Coordinate domestic and international travel arrangements.
6. Prepare and submit monthly expense reports.
7. Lead special projects as needed, including event planning.
8. Organize correspondence, reports, and meeting materials.
9. Handle sensitive/confidential information with discretion.
10. Draft internal and external communications such as memos, emails, presentations, and reports.
11. Provide backup support for other Executive Assistants as needed.

Qualifications

1. 9+ years of experience as an Executive Assistant or in a similar role, showcasing a refined expertise in executive support and a thoughtful approach to process optimization.
2. Proven experience providing C-Suite level support, with a demonstrated ability to efficiently manage executive schedules and prioritize tasks effectively.
3. Bachelor’s degree required.
4. Exceptional verbal and written communication skills, with a polished, warm, and professional tone.
5. Highly organized, adept at handling complex requests from multiple stakeholders with efficiency, clarity, and attention to detail.
6. Strong interpersonal skills, with the ability to build and maintain relationships with key stakeholders and work closely with a talented team of administrative professionals.
7. Comfortable with ambiguity and adaptable to change, demonstrating the ability to thrive in dynamic environments.
8. Proven ability to handle confidential information with discretion, maintaining a high level of integrity and professionalism.
9. Proficiency in stepping into a pseudo-Chief of Staff role, providing strategic support by understanding the business and addressing various needs proactively.
10. Excellent professional references, reflecting a consistent track record of reliability and excellence in past roles.