Account Clerk III

Salary: $40,909.96 Annually
Location : 313 W Market Street - West Chester, PA
Job Type: Full Time, Non Exempt
Remote Employment: Flexible/Hybrid
Job Number: 03008
Department: Facilities
Division: Facilities Management - Admin
Opening Date: 07/16/2024
Closing Date: Continuous
Weekly Hours: 35
Shift: 8:30am-4:30pm
Summary
The Chester County Facilities department is seeking an Account Clerk III to assist with basic accounting and financial processing for a diverse variety of activities. The position is responsible for accurate and timely processing of accounts payable and purchase order requests, and will assist with other processes such as revenue deposits, budget preparation and tracking as well as tracking reimbursements from various funding sources, etc. The position requires the use of the County-wide PeopleSoft financial system for multiple functions and will inter-act with other department staff and other administrative departments. The Account Clerk III will work under minimal supervision and may also assist the department with clerical and front desk reception support activities.
Essential Duties
Duties, tasks and accountabilities will vary by department and may include the following:

• Obtain financial data for use in maintaining accounting records.
• Prepare vouchers, invoices, checks, refunds, account statements, reports, and other records.
• Verify and post details of transactions (such as funds received and disbursed).
• Prepare monthly production and billing reports.
• Audit invoices against purchase orders and research discrepancies.
• Produce, maintain, distribute and reconcile reports and records.
• Enter data into the PeopleSoft financial system according to company procedures.
• Assist in preparing financial statements.
• Reconcile bank statements.
• Provide clerical support (typing, filing, copying, etc.).
• Provide receptionist duties (e.g., answer phone and direct inquiries).
• Serve as liaison to other departments.
• Perform other duties, tasks and special projects, as required.

Qualifications/Preferred Skills, Knowledge & Experience

• High School Diploma or General Education Degree (GED).
• Six months to one year of job-related experience and/or training.
• Ability to coordinate and direct work assignments.
• Intermediate skill to use a personal computer and various software packages.
• Strong interpersonal skills.
• Strong mathematical and accounting skills.
• Accurate and detail oriented.
• Ability to use standard office machines (fax, copier, calculator, etc.).
• Integrity and honesty.
• Ability to maintain confidentiality and handle confidential information.
• Ability to maintain a positive public image for the department and county.
  Preferred Skills, Knowledge & Experience:
• Associate's degree from an accredited college or university in Accounting or related field.
• Minimum of three years of experience and/or training with bookkeeping and accounting.
• Intermediate to advanced level accounting/bookkeeping skills.
• Previous work experience in government finance.
• Minimum of two years of general office experience (typing, clerical, filing, copying, etc.).
• Ability to work with minimal supervision.
• Excellent customer service skills.
• Strong organization skills.
• Ability to multi-task.
• Ability to work as part of a team.
• General knowledge of County of Chester policies and procedures.

Additional Information
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.
Computer Skills:
To perform this job successfully, an individual should have:

• Intermediate Word skills
• Intermediate Excel skills
• Intermediate Access skills
• Basic PowerPoint skills
• PeopleSoft Financial skills or the ability to learn PeopleSoft
• Basic OutLook skills (Email and Calendar)
• Basic Internet skills (research purposes)
• Basic knowledge and skill with various accounting software

The County of Chester offers comprehensive benefits to our employees.
01
What is your highest level of education?

• No formal Education
• High School Diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate or higher (includes Juris Doctorate and Medical Doctorate)

02
How many years of general office experience do you have? (general office skills involve: typing, filing, organizational and computer skills)

• None
• less than 1
• 1+
• 2+
• 3+
• 4+
• 5+
• 6+
• 7+
• 8+
• 9+

Required Question