Senior IP Litigation Paralegal

Senior IP Litigation Paralegal
Washington, D.C.

Summary
We are currently seeking an experienced IP Litigation Paralegal. Typically one IP Litigation Paralegal is assigned to most IP litigation cases, particularly those that are large, complex, or multi-party actions. The Paralegals work with all of the attorneys on the matter from the commencement of the case through trial and are responsible for managing the flow of information and ensuring adherence to best practices.

What you'll be doing

1. Litigation Case Management
2. Interacts with vendors and directly with government agencies (e.g., Patent & Trademark Office, etc.) to obtain information and materials (e.g. certified patents; patent file histories and wrappers, etc.)
3. Manages document production processes (e.g., hard copy, electronic, etc.)
4. Collects material from client, opposing parties, and third parties (hard copies, electronic data, physical evidence)
5. Maintains chain of custody
6. Works in all phases of the discovery process, from collection of documents from the client to the production of documents to other parties.
7. Works with the client and their in-house legal staff to collect relevant electronic and paper documents and data, as well as assists at client interviews and on-site document reviews
8. Once documents and data are collected, designs and manages the document review process to help identify and track potentially responsive, confidential, and privileged materials
9. Designs and implements document review systems
10. Compiles information necessary to respond to interrogatories, document requests, and requests for admission served on their clients
11. Prepares privilege logs
12. Manages logistics of production of documents (e.g., hard copy, images, native, etc.)
13. Manages the files ("case record") including a complete set of the correspondence, memos, pleadings, and client documents in a matter
14. Helps monitor deadlines by creating and maintaining calendars of key dates
15. Substantive Research
16. Analyzes documents and materials
17. Performs factual research
18. Compiles information into charts, graphs, and timelines
19. Researches prior testimony and publications of opposing experts
20. Researches rules of procedure for relevant court venues, and assures adherence thereto
21. Coordinates preparation and filing of briefs and legal documents
22. Drafts routine filings (e.g., attorney appearances, notices of filings, notices of motions)
23. Legal cite checking, shepardizing (Westlaw, Lexis)
24. Fact checking
25. Assembles and organizes appendices, exhibits, and supporting documents and arranges for filing with the court and serving on all parties
26. Blue Book formatting, application of local rules
27. Prepares and submits electronic court filings
28. Interacts with outside entities (e.g., clients, government agencies, expert witnesses, consultants, other law firms, opposing parties, court personnel, etc.)
29. Works with trial consultants on graphics, linking deposition videos and other demonstratives, and coordinates courtroom logistics with courthouse personnel
30. Manages litigation support systems
31. Databases (Relativity, Concordance, etc.)
32. Transcript management systems (LiveNote)
33. Calendaring, task sharing, collaborative systems
34. Manages preparation for witnesses and depositions
35. Manages preparation of witness and subject files
36. Compiles and organizes exhibits
37. Assists in preparation of witness outlines
38. Manages technical logistics for depositions and court reporting agencies (e.g., remote hookups, electronic transcripts, videography, synchronization, etc.)
39. Manages deposition transcripts and exhibits and maintains searchable computer databases of testimony
40. For expert depositions, works with expert witnesses, researches prior testimony and publications, and tracks materials sent to the experts
41. Manages trial preparation and trial support
42. Works with the attorneys, experts, and client to identify and compile potential trial exhibits, generate trial exhibit lists, and track objections to each party's exhibits
43. Prepares deposition designations, and compiles Pretrial Orders and other submissions
44. Sets up and manages off-site trial offices and trial support (e.g., remote office setup and logistics)
45. Coordinates the scheduling of witnesses for preparation and testimony
46. At trial, prepares materials for each day's examinations, tracks the use and admission of exhibits, tracks and reviews witness testimony, and delivers and picks up all materials at the courtroom each day
47. Manages resources
48. Supervises legal staff
49. Obtains and supervises support from Firm departments (e.g., Litigation Support, Graphics Services, Purchasing, Trial Support Services, etc.)
50. Manages relationships with supporting vendors (e.g., graphics, court reporters, trial support, hotels, etc.)
51. Manages the large volume of documents and information during the discovery phase of litigation by setting up databases, either on-line or in-house, obtaining assistance and support as necessary from Litigation Support and from outside vendors
52. Initiative
53. Anticipates needs, acts without direction, asks questions
54. Handles many projects at one time
55. Assumes responsibility for self (and team); does not blame others
56. Seeks and implements new and better ways of working; process improvements
57. Markets services to attorneys
58. Willing to take risks, seek challenges, take over difficult or unconventional projects; can take on a project at any stage
59. Performance Management
60. Trains staff and encourages development of knowledge and abilities
61. Enforces Firm policies
62. Stays within cost and resource constraints
63. Assigns work based on abilities of subordinates and to ensure success in meeting needs and deadlines; identifies strengths and weaknesses of team members
64. Holds subordinates accountable for achieving expectations and working efficiently
65. Uses flexible approaches to different staff members
66. Talks openly and directly with subordinates about performance problems, providing guidance and direction; prepares skill development plans
67. Establishes and refines procedures to increase efficiency based on evidence
68. Designs systems and procedures to be consistent and to meet high standards
69. Solving Problems
70. Breaks problems into component parts to find most appropriate solution
71. Researches and finds solutions for problems
72. Finds and tries more than one solution, as well as Client solutions, to stop problem from returning
73. Makes decisions within appropriate time frame and cost constraints
74. When needed, makes decisions with incomplete or imperfect information; handles ambiguity well
75. Managing Information
76. Designs, implements, and refines systems to absorb large volumes of data that can be easily retrieved by others
77. Teaches others to sort and store information using several systems
78. Establishes and maintains security and confidences
79. Manages large quantity of changing information in high stress circumstances
80. Gathering Information
81. Understands purpose of information and disseminates information in clear and concise fashion
82. Uses varied internal and external sources, and creative approaches, in locating information
83. Develops methods and systems to obtain and organize information
84. Considers time and cost constraints; evaluates and refines data-gathering methods
85. Leading Teams (for those managing teams/staff)
86. Keeps members informed
87. Maintains a positive working environment and gives credit and recognition
88. Keeps group motivated during long hours of work and high stress
89. Leads differing types of teams - flexible, cross-functional
90. Communication (oral, voicemail, e-mail)
91. Works well with attorneys, clients, experts, vendors, consultants
92. Effectively listens and responds; detects underlying meaning
93. Maintains professionalism and clarity in communication
94. Displays tact and good judgment
95. Changes communication style and mode as needed
96. Explains complex information and interprets data
97. Maintains confidentiality
98. Sells ideas and proposals to partners, clients
99. Influencing Others
100. Understands where to go for information and to accomplish tasks
101. Models behavior desired in others - leadership by example
102. Promotes change within organization
103. Persuades individuals and groups (partners, clients) to adopt best practices
104. Using Technology
105. Keeps up to date on changes and improvements of technologies relevant to practice area
106. Selects and applies most effective technologies to client matters
107. Trains staff and attorneys on use of technology
108. Uses complicated technical functions, and adapts technology for own needs
109. Develops and helps select new technical applications within the Firm
110. Monitoring for Accuracy, Quality and Order
111. Maintains high work quality while working under pressure of deadlines and competing priorities
112. Monitors details and quality of others' work (staff, attorneys)
113. Develops and manages complex systems to coordinate development and compilation of work product involving attorneys (sometimes across practice areas), clients, other parties, potential bidders and investors, staff, consultants, and vendors in accordance with strict and often accelerated schedules

Skills we're seeking

• 5+ years of experience as a Paralegal, ideally in big law
• 2+ years of experience with IP Litigation Paralegal experience
• Experience managing large discovery requests and responses
• Electronic court filing (ECF) experience
• Experience with litigation support applications

Nice to haves

• Bachelor's Degree or Master's Degree
• Experience with Copyright and Trademark Litigation
• Experience managing out-of-town trial offices for cases that have gone to verdict
• Ability to work overtime (overtime is paid)

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