Senior Property Manager (Terra Bella, Middlefield, Mathilda Campus and Page Mill / Porter)

Senior Property Manager (Terra Bella, Middlefield, Mathilda Campus and Page Mill / Porter)

Office in Menlo Park, CA and San Francisco, CA

About the Opportunity

This position entails the direct responsibility of the physical operations and property management support for the team responsible for Terra Bella, Middlefield, Mathilda Campus and Page Mill / Porter in the Silicon Valley. This position has one direct report, one Assistant Property Manager and reports to the Asset Manager.

Opportunity Requirements

• Well organized with attention to detail; follow through with assignments; must possess good verbal and written skills and be able to communicate effectively with employees, tenants, vendors, contractors, etc.
• Must be proficient with financial concepts and applications.
• Must be self-directed, motivated, and logical in problem solving.
• Achieved or be in the process of certification as a Certified Property Manager (CPM) or Real Property Administrator (RPA), a college degree is highly preferred.
• Must have experience in preparing financial reports, monthly variance reports, operating budgets, forecasting, CAM reconciliations, and be computer literate.
• Must be willing to travel to properties and property offices based on need.
• Minimum of 5 years in management of office or industrial commercial real estate required.
• Experience in managerial oversight and mentoring of individual direct reports and overall team management, including cross training.

Summary of Responsibilities

• Perform lease administration including adjustments to rent, billing and credit requests, operating expense reconciliations, and other necessary functions related to lease compliance.
• Monitor accounts receivables closely to ensure timely payment of all monies due and input comments in accounts receivable action log.
• Follow corporate inspection schedule for exterior and interior building common areas to ensure that the buildings’ cleanliness is adequate, and grounds are maintained in a first-class marketable condition.
• Oversee and supervise on-site Kilroy Realty and 3rd party staff for the project.
• Host regular staff and budget meetings with property and engineering team. Attend other Asset Management Team meetings as scheduled.
• Participate in new, lease renewal and expansion process as well as vacant space marketing programs, including tour accompaniment and participation in leasing calls as needed.
• Administer and bid service contracts, manage, and oversee vendor performance to ensure compliance and high-quality service.
• Maximize parking garage revenue through rate monitoring and monthly coordination meetings with garage operator. Actively manage parking operations. Seek ways to improve parking revenue.
• Coordinate tenant moves and sub-tenant moves, collaborate with Lease Administration and Revenue Accounting on lease abstracts, rent and operating expense commencement schedule.
• Work closely with property and engineering staff to ensure proper repair and maintenance of building systems.
• Actively participate in annual capital and operating expense budget preparation.
• Prepare accurate, clear and timely financial re-forecasting and variance reporting, including revenue, expenses.
• Prepare monthly accounting reports, including but not limited to: Commercial Billing Report, Tenancy Schedule and Occupancy Review.
• Establish a working relationship with the key tenant contacts. Maintain liaison through site visits, email, telephone calls, lunches and special events.
• Ensure that Security Post Orders, and ERP are current. Responsible for updating tenant and vendor contact list including emergency contacts.
• Ensure that the Operations Staff is proficient with emergency procedures including performing simulations, as well as other delegated assignments.
• Work with Property Management, Security, and Risk Management in responding to emergency situations.
• Maintain basic SharePoint administrative files and records relevant to building operations and tenants.
• Perform other tasks as directed, including but not limited to the general duties and building operational responsibilities with a focus on training and mentoring Kilroy on-site staff how to perform many of the general duties and responsibilities.

What we offer

At Kilroy, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within the role. The base pay range for this role is between $150,000 – $185,000, and your base pay will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs. This role is eligible for an annual discretionary bonus as well.

Our comprehensive group health benefits program is built around your total health and provides employees and their families with care and coverage designed to help you thrive. We invite you to visit our website at to learn more.