Operations Assistant

Position Details
Position Information
Recruitment/Posting Title
Operations Assistant
Posting Number
24TM0325
Department
Operations
Overview
The Division of Continuing Studies (DoCS) is the central continuing education unit at Rutgers University. DoCS is a university-wide division at Rutgers University that includes over 125 employees in 14 distinct units at over a dozen locations, that coordinate hundreds of credit and non-credit programs, enrolling thousands of participants, reaching audiences from youth to retirees and providing various support services across the University. Our educational services include a range of services that rely on state-of-the-art technologies.
Information Technology at Continuing Studies, a unit of the Division of Continuing Studies, provides comprehensive IT solutions for university continuing studies units and university academic departments.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Operations Assistant for The Division of Continuing Studies Operations.
Among the key duties of the position are the following:

• Ensures that instructional facilities meet the specific needs of instructors, participants, and DoCS staff.
• Implements room setup and breakdown according to the instructional team's requirements and ensures the reserved space is cleaned after each program.
• Removes trash and cleans surfaces to prepare the facility for the next scheduled program in the absence of custodial services.
• Assists with essential building maintenance needs.
• Proactively identifies and troubleshoots maintenance concerns and works with the Operations team on pending facility needs.
• Serves as the on-site AV coordinator (Level 1 support) and develops operational-level proficiency with AV hardware and systems in the facility.
• Arrives at least 30 minutes before the earliest participant arrival time, including scheduled office hours or pre-class activities.
• Develops proficiency in operational-level emergency procedures and reports responsibilities. This may include responding to fire emergencies, weather disasters, active shooter situations, medical emergencies, etc.
• Solves routine and non-routine program needs for students, instructors, and guests.
• Maintains a professional, friendly, and flexible demeanor when representing DoCS.
• Performs other duties as assigned by management.

Position Status
Part Time
Hours Per Week
up to 19.5
Daily Work Shift
Work Arrangement
FLSA
Nonexempt
Position Salary
$15.13 - $18 per hour
Payroll Designation
PeopleSoft
Terms of Appointment
Temporary Staff Appointment - Hourly
Qualifications
Minimum Education and Experience

• High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant or related experience.

Certifications/Licenses

• A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.

Preferred Qualifications

• Strong organizational skills.
• Customer-focused mindset.
• Previous experience in facility maintenance or related fields.

Required Knowledge, Skills, and Abilities
Equipment Utilized
Physical Demands and Work Environment

• Ability to lift and move objects up to 50 pounds, like chairs and tables.
• Ability to stand, walk, and bend for extended durations during program hours.
• Varying hours depending on scheduled programs and facility needs, including weeknights and weekend shifts, with no guaranteed fixed weekly schedule.

Special Conditions

• Clean Driving Record.

Posting Details
Posting Open Date
08/05/2024
Posting Close Date
10/24/2024
Open Until Filled
No
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Cook (RU-New Brunswick)
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: