Senior Administrative Assistant

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The Opportunity
Description
We're looking for a Senior Administrative Assistant , working in Pharmaceuticals and Medical Products industry in 155 Tice Boulevard, Woodcliff Lake, New Jersey, 07677, United States .
Job description:

• Manage calendar and travel itineraries, manage and process expense reports, coordinate meetings (including international meetings), compliance, agendas for meetings and assisting with and route phone calls.
• Manage calendars, advise others on colleagues availability for meetings.
• Coordinate schedules for group meetings.
• Arrange WebEx and teleconference calls via Outlook.
• Arrange for catering or luncheons.
• Maintain and update document management system (EPIC).
• Prepare and process documents for approval.
• Track receipts for all P Card expenses.
• Coordinate with Legal, Finance, and the GRA NSE team to coordinate consulting agreements as needed.
• Research travel options via Egencia to finalize arrangements (i.e. car service, train/air/hotel). If conference/seminar-related, register for conference and book all logistics via conference website.
• Process travel and entertainment expense reimbursements using ADP Concur.
• Reconcile purchasing cards on a monthly basis.
• Reconcile purchasing cards on a monthly basis.
• Responds to inquiries from internal and external personnel using proper judgment and initiative to ensure critical issues are handled appropriately.
• Perform other administrative tasks as appropriate and as needed.
• Print, copy, and scan documents.

Our Client
Our client is an award-winning clinical development company. Improving lives globally with 20+ years experience in clinical research and strategic resourcing. Elevating results with proven strategies, comprehensive solutions, and customized delivery models.
Serving pharmaceutical, biopharmaceutical, biotechnology, and medical device organizations.
Strong relationships provide you connections and access to great opportunities. Industry expertise sets you up for success with helpful insights, career coaching, and professional training. Grow and learn while you put your skills to work.
Experience Required for Your Success
Requirements:

• Associates Degree Required
• Pharma experience Required
• ADP or Concur experience preferred
• General knowledge of accounting and invoice processing within an automated financial system
• SRM/SAP purchasing/invoice processing experience a plus
• Strong computer proficiency including MS Word, Excel, and Powerpoint
• Outlook
• Understanding of pharmaceutical terminology a plus
• Comfortable using electronic databases and researching online
• Ability to work independently and to prioritize workload and shift work activities in order to meet business needs and department goals
• Ability to multi-task, work with multiple managers concurrently, organizational and coordination skills
• Must have excellent writing and communication skills
• Ability to present one's self in a professional manner, respect for confidentiality and ability to manage individual relationships with diplomacy required
• Highly pro-active with the ability to plan and manage tasks and long term projects with minimum supervision
• Ability to work in a fast paced environment and multitask is required; organized and able to prioritize work
• Strong Outlook calendaring skills
• Handle monthly clinical oncology reports and Protocol Review Committee Meetings
• Strong attention to detail

What Do You Think?
Does your experience reflect what it takes to be successful in this role? Do the work and challenges get you excited about what's possible?