POSITION SUMMARY
As the Division Payroll Manager, you will be responsible for overseeing the division payroll process for both union CBA and Non-CBA employees across multiple states, utilizing various platforms including Dayforce and COINS software systems. You will be responsible for training the payroll team and the division employees in the use of these systems and ensuring that information is being processed accurately and timely.
What you’ll do:
· Payroll Administration and Accuracy:
o Coordinate weekly pay cycles at the division level for union CBA and Non-CBA exempt and non-exempt employees, across multiple states and unions.
o Coordinate with the corporate payroll group to manage and maintain accurate employee records, including new hire setup, direct deposit forms, tax forms, travel pay, subsistence, allowance, status change forms, employee terminations or other pay adjustments.
o Manage the enrollment, reporting, compliance, and audit requirements related to project OCIP/CCIP, certified payroll and Davis Bacon wage programs.
o When the division is pursuing projects in new jurisdictions, coordinate with corporate finance, operations and construction manager to ensure proper setup and compliance with local union and governmental agencies
· Facilitate Accurate Time Capture:
o Work with managers and supervisors, including foremen and superintendents, to ensure that weekly time is submitted and recorded accurately and timely.
o Monitor employee vacation and PTO eligibility, accruals, timecard usage, and generate regular balance tracking reports.
o Coordinate with construction managers, trade superintendents, and corporate finance to ensure compliance with state mandated union sick and safe programs and monitor accrual balances and timecard usage.
o Review weekly payroll batch upload files for accuracy and ensure timely submission to corporate finance according to tight deadlines.
o Facilitate the processing of any payroll adjustments, including manual checks, expense reports, updates to subsistence or allowance, and travel pay.
o Coordinate the processing of inter departmental employee transfers or labor cost transfers between divisions or projects.
· Union Payroll Administration
o Coordinate with construction managers, trade superintendents, and local union representatives to ensure compliance with Collective Bargaining Agreements. Duties may include coordination of new dispatches, terminations, project transfers, labor rate updates, miscellaneous tax issues and notices.
o Ensure timely and accurate administration of new/updated union labor and fringe rates and coordinate the distribution of such labor rate table information to corporate finance, project accounting, operations, and estimating.
o Ensure that employee specific changes in union skill level and overscale rates are documented and processed in a timely fashion.
o Ensure that job costing labor rates and burdens are updated in accordance with changes in union labor rates and fringes, benefits, tax rates, workers compensation rates, non-standard burdens, or other labor cost factors.
o Assist Division Finance Manager with the preparation and update of project labor billing rates.
· Audits, Compliance & Reporting
o Perform regular audits of the division master employee list and coordinate with corporate payroll, human resources and employee supervisors to ensure accuracy and make adjustments, as needed.
o Support corporate finance and division accounting in providing necessary data for internal auditors, government agency audits, union wage and benefit compliance audits, and other payroll related audits or verifications.
o Generate, analyze, and distribute division-level payroll reports, including but not limited to, monthly utilization, new hires and terminations, employee head counts, union productivity, manual payroll adjustments, or other reports requested.
o Develop and maintain a division level annual payroll schedule, a jurisdictional payroll tax summary, a monthly master employee list, a master project compliance list, and a master union list.
- Subject Matter Expertise and Customer Service:
o Become the in-house expert for division payroll policies, processes, procedures, and systems.
o Lead the division payroll team in the accurate and timely processing of weekly payroll and continuously look for ways to enhance the overall efficiency and accuracy of the process.
o Develop and maintain written policies and procedures to support the training and development of the division payroll team.
o Lead the division effort in implementation of the new Dayforce system, coordinating with the corporate finance, human resource, and information technology teams during the testing, training, conversion and roll out process.
o Maintain knowledge of payroll best practices, as well as current and proposed legislation and regulation.Recommend changes to division level policies and procedures to ensure compliance.
o Provide support and exceptional customer service to employees, supervisors, union representatives, and business partners.
What you’ll need to be successful:
- The ideal candidate should possess familiarity with larger ERP/Accounting/Payroll software or a comparable Payroll/Enterprise System. Additionally, proficiency in Internet software, payroll systems, spreadsheet software, and word processing tools is essential.
- This position requires a high degree of confidentiality, excellent customer service, advanced administrative and organizational skills and computer proficiency, attention to detail, and knowledge of federal and state wage and hour laws and regulations including prevailing wage.
o Must have experience interpreting CBA’s relating to payroll and fringe administration.
o Experience in managing multi-state payroll and regular off-cycle check processing.
o Knowledge of compliance regulations related to payroll.
o Demonstrated ability to maintain confidentiality and handle sensitive information.
o Proven track record of leading a team.
o Excellent communication and leadership skills.
o Ability to work under pressure and meet deadlines while managing weekly payroll.
o Strong analytical and problem-solving skills.
o Detail-oriented with a high level of accuracy in work.
What you bring to the table:
· A minimum of an Associates of Arts Degree (A.A.) is required.
· A Bachelor’s Degree (B.S. or B.A.) from a four-year college or university is highly preferred.
· A minimum of 3-5 years of payroll experience, with direct exposure to administering union payrolls.
· Ideally two years in a position of supervisory or lead responsibilities.
· Experience with Dayforce or implementation of payroll systems a plus.
- Desired experience in benefits administration.
YOU Matter
PEOPLE FIRST: BUILDING TALENT BY DESIGN
At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels.
If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you! At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job. We thrive on creating a strong company and culture where you’ll feel engaged, challenged, and valued.
If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then JOIN our team and become a part of an organizationthat values PEOPLE , SAFETY, INNOVATION, COLLABORATION, INTEGRITY,ACCOUNTABILITY& SUSTAINABILITY.
Benefits:
As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family:
- 401(k) Plan with 50% Company Match (no cap) and immediate 100% vesting
- Annual incentive program based upon performance, profitability, and achievement
- Medical, Dental, Vision Insurance – 100% Paid for Employee
- Term Life, AD&D Insurance, and Voluntary Life Insurance
- Disability Income Protection Insurance
- Pre-tax Flexible Spending Plans (Health and Dependent Care)
- Holidays/Vacation/Personal Time/Life Events Leave
- Numerous training opportunities and company paid membership for professional associations and licenses
For more information on Southland Industries, please visit our website: Southland Careers or on Facebook or LinkedIN
To hear what our employees are saying about working at Southland Industries, check out our Career Video - Working at Southland
Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment.All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.
**All employment offers are contingent upon successful, drug tests, background checks and professional reference checks. **
**We are not able to offer sponsorship of employment at this time**
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