School of Medicine
Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center.
Job Summary
Lead and manage academic and administrative functions within the Department of Medicine, including overseeing faculty appointments, promotions, and program development. Coordinate meetings, develop policies, and execute action plans to support academic and research goals while ensuring effective communication with internal and external stakeholders. Provide strategic guidance to advance the department's objectives, assist in managing budgets, and foster strong partnerships.
Duties and Responsibilities
Academic Program Leadership:
Organize and participate in academic meetings with senior leaders, faculty, committee members, and external partners to support academic and research goals. Identify and utilize internal and external resources.
Develop, implement, and optimize procedures, protocols, and action plans for academic programs in consultation with the Vice Chair, School of Medicine leadership, and staff.
Maintain effective communication with faculty, business offices, HR, payroll departments, and external partners (researchers, physicians, hospital representatives) to provide information about program activities, policies, and procedures. Cultivate and strengthen partnerships within Medicine areas, including fostering strong relationships with division faculty, staff leadership, and external stakeholders.
Academic Affairs and APT Leadership:
Lead all aspects of faculty appointment and promotions administration. Work closely with Vice Chair of Academic Affairs, Faculty Chair of the Departmental APT Committee, Division Chiefs, and faculty leaders on all faculty appointments, promotions, and promotions with tenure to provide administrative process and expertise.
Supervise Appointments Promotions & Tenure Staff.
Manage cloud-based systems (e.g., RedCAP, Smartsheet, Box, Qualtrics) to improve workflows and APT processes.
Review faculty intellectual development statements, CVs, tracks, ranks, tenure, etc as part of the appointment and promotions process and provide guidance as needed.
Serve as backup to the Special Assistant by collaborating with the Chief Administrative Officer, School of Medicine, and DHIP personnel during the offer letter drafting process and supporting faculty onboarding during peak hiring, including new appointments, credentialing, payer enrollment, hire forms, and supplemental payments.
Provide backup for faculty new hire credentialing in the absence of the Administrative Coordinator.
Provide guidance to division personnel and faculty related to APT processes and timelines.
Overall Leadership / Management:
Lead the development and management of an academic affairs program within the Department of Medicine.
Direct various personnel actions including, but not limited to, hiring, performance appraisals, promotions, transfers and vacation schedules of DoM APT staff.
Represent HR Director in APT meetings and conferences and other affairs of an administrative nature.
Manage APT fund codes and overall budget including annual budget preparation activities.
Prepare and coordinate academic operational and financial reports, including monthly financial statements, budget updates, and year-to-date progress. Provide analyses and recommendations regarding budget details, faculty data, promotions, appointments, and other relevant metrics for the Vice Chair, Academic Affairs, and Department Chair.
Department Communication:
Serve as liaison to provide expertise and direction related to faculty data and the Department of Medicine Chair’s office Communications staff.
Assist Communications staff by providing general expertise related to faculty affairs and information related to Medicine faculty appointments, promotions, and other roles that garner national recognition.
Promotions:
Assist Program Coordinator with preparing formal letters to the Dean and/or Department Chair on behalf of faculty approved by the DoM APT Committee for promotion to Assistant Professor, Associate Professor and Full Professor (career and tenure tracks), dfac entries and submitting packets to the SoM APT office.
Back-up Program Coordinator by attending the DoM APT voting committee meetings as needed (4 to 6 per year).
Collaborate effectively with faculty members and administrative staff to ensure accurate representation of qualifications and alignment with promotion criteria.
Minimum Qualifications
Education: Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Experience: Work requires the ability to plan and administer programs and direct OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE. program activities within a specific functional area, generally acquired through four years of related experience.
Job Code: 00001435 PROGRAM DIR
Job Level: 13
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