Company:
Maricopa Community College District
Location: Phoenix
Closing Date: 04/11/2024
Hours: Full Time
Type: Permanent
Job Requirements / Description
Administrative Specialist Sr (Behavioral Sciences Div.)
Job ID: 320565
Location: Paradise Valley Community Coll
Full/Part Time:
Regular/Temporary: Regular
Hiring Salary Range
$18.91 - $24.58/per hour DOE
Grade
110
Work Schedule
The standard work schedule will be Monday - Friday, 8:00am - 5:00pm during the Academic Year.
Monday - Thursday, 7:00am - 6:00pm during the Summer Months
This position offers remote work allowing employees a combination of onsite and work from home options. The expected remote work schedule for this position will be determined upon hire and based on department needs.
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
What's Currently Happening at Maricopa
Paradise Valley Community College (PVCC) is a >Learning Centered College that supports a >diverse and inclusive environment where mutual respect, equity and understanding and incorporating views from dissimilar frames of reference are encouraged and valued. Please review PVCC's >track record and join us on our continued path of student success.
PVCC's Commitment to Diversity, Equity and Inclusion: As a college we embrace equity, engagement, inclusion and innovation. We seek to continuously improve our campus through diverse identities, expertise and perspectives. We are committed to creating engaging relationships that inspire and support all learners to increase their capacity for personal growth and positive social change. PVCC provides access to these opportunities in a welcoming, inclusive, and supportive environment for all our students, employees, and community members.
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options:
Paradise Valley Community College (PVCC) is seeking a Administrative Specialist Senior to provide advanced administrative office support, and/or program coordination activities for the Behavioral Sciences Division. Our ideal candidate will have strong customer service skills in order to support students, faculty, and community members. The qualified person has experience working with a diverse population and they will act as the first point of contact for the Behavioral Sciences Division. The ideal candidate should also possess the ability to solve problems and resolve issues independently, or direct requests to the appropriate resources when necessary. We are searching for someone that is comfortable using technology such as Google Workspace and is willing to learn other internal online systems.
At the time of application, a cover letter in ADDITION to the resume is required to be considered. Applications without both documents attached will not be considered.
Additional Information
Would you like to work at an "Aspen Institute Top 150 Community College'' that transforms lives on a daily basis in a fast-paced, collegial environment? Join our Paradise Valley Community College (PVCC) team to make a difference in our community, enact positive social change, and improve students' lives everyday.
PVCC is eligible to apply for the 2023 Aspen Prize for Community College Excellence. The $1 million Aspen Prize for Community College Excellence, awarded every two years, is the nation's signature recognition for America's community colleges.
Even more importantly, PVCC, which has earned this recognition biennially since 2013, is the only community college in Arizona to achieve this distinction this year. The colleges selected for this honor stand out among more than 1,000 community colleges nationwide as having high and improving levels of student success as well as equitable outcomes for Black and Hispanic students and those from lower-income backgrounds.
The Aspen Institute evaluates various criteria in its selection process and validates the levels of active and engaged learning in the classroom and the progress PVCC is making with the implementation of Guided Pathways.
1) First-year retention rates
2) Graduation rates 150 percent normal program completion time
3) Improvement of student success rates over time
4) Graduation rates of underrepresented minority students
5) Graduation rates of low income students
Essential Functions
40% Provides administrative support by performing the following duties: composes documents, maintains financial and academic records/files, maintains master calendar for division; provides office reception; manages phone system; assists with student registration and with the planning and implementation of various divisional events/programs and services including intercampus collaborations; monitors and coordinates services such as maintenance, media, printing, and word processing with college/district departments and external organizations; coordinates and provides research assistance on special projects and programs; maintains statistical data forprograms and services; orders supplies; creates purchase orders and requisitions; tracks expenditures; and, assists with budget preparation, monitoring and maintenance.
30% Supports residential and adjunct Behavior Science faculty by accessing class rosters; ordering and delivering supplies to instructors and classrooms; making copies of course materials; providing basic computer related and copier support; preparing and maintaining confidential personnel and payroll records; ensuring currency of faculty certification; assisting with faculty orientation; and developing divisional promotional materials.
20% Greets visitors and responds to inquiries requiring a detailed knowledge of policies and procedures. Participates in the division meetings and records and distributes minutes. Assists students with enrollment issues and provides courtesy calls to students regarding scheduling changes. Directs the work of potential Federal Work Study student(s).
10% Performs other assigned duties which are commensurate to grade level of position.
Minimum Qualifications
Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
OR
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
1. Two (2) or more years' experience in an advanced administrative position
2. Office experience in a higher education or public institution
3. Experience working with a diverse population
4. One or more years' experience with Google Suite and/or Microsoft Suite
5. One or more years' experience as a lead worker or overseeing a program
Special Working Conditions
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. The HCM Internal Applicants Quick Reference Guide will provide the steps on how to access the Internal Applicant careers page.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Posting Close Date
Open until filled
First Review on Monday, September 16, 2024
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit
jeid-6b4585a91af52147bd2b577e0d361c97
Administrative Specialist Sr (Behavioral Sciences Div.)
Job ID: 320565
Location: Paradise Valley Community Coll
Full/Part Time:
Regular/Temporary: Regular
Hiring Salary Range
$18.91 - $24.58/per hour DOE
Grade
110
Work Schedule
The standard work schedule will be Monday - Friday, 8:00am - 5:00pm during the Academic Year.
Monday - Thursday, 7:00am - 6:00pm during the Summer Months
This position offers remote work allowing employees a combination of onsite and work from home options. The expected remote work schedule for this position will be determined upon hire and based on department needs.
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
What's Currently Happening at Maricopa
- Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
- Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
- One of the largest community college systems in the country
- 2020 Healthy Arizona Worksites Program recipient
- Named 19th Best Employer for Women by Forbes
- 2019 No. 42 in Arizona's Best Employers
Paradise Valley Community College (PVCC) is a >Learning Centered College that supports a >diverse and inclusive environment where mutual respect, equity and understanding and incorporating views from dissimilar frames of reference are encouraged and valued. Please review PVCC's >track record and join us on our continued path of student success.
PVCC's Commitment to Diversity, Equity and Inclusion: As a college we embrace equity, engagement, inclusion and innovation. We seek to continuously improve our campus through diverse identities, expertise and perspectives. We are committed to creating engaging relationships that inspire and support all learners to increase their capacity for personal growth and positive social change. PVCC provides access to these opportunities in a welcoming, inclusive, and supportive environment for all our students, employees, and community members.
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options:
- 16 paid observed holidays
- Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
- Paid vacation, sick, and personal time (if applicable)
- Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
- $4,000 Annual professional development growth funding (if applicable)
- Tuition reimbursement for employees and dependents (if applicable)
- Flexible work schedules
- Maricopa Employee Health & Wellness Program:
- Sight-On-Site Eye Care Services
- Diabetes Empowerment Education Program
- Mobile On-site Mammography Screenings
- Employee Assistance Program (EAP)
- Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
- Pre-Retirement Events
- Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
- 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)
Paradise Valley Community College (PVCC) is seeking a Administrative Specialist Senior to provide advanced administrative office support, and/or program coordination activities for the Behavioral Sciences Division. Our ideal candidate will have strong customer service skills in order to support students, faculty, and community members. The qualified person has experience working with a diverse population and they will act as the first point of contact for the Behavioral Sciences Division. The ideal candidate should also possess the ability to solve problems and resolve issues independently, or direct requests to the appropriate resources when necessary. We are searching for someone that is comfortable using technology such as Google Workspace and is willing to learn other internal online systems.
At the time of application, a cover letter in ADDITION to the resume is required to be considered. Applications without both documents attached will not be considered.
Additional Information
Would you like to work at an "Aspen Institute Top 150 Community College'' that transforms lives on a daily basis in a fast-paced, collegial environment? Join our Paradise Valley Community College (PVCC) team to make a difference in our community, enact positive social change, and improve students' lives everyday.
PVCC is eligible to apply for the 2023 Aspen Prize for Community College Excellence. The $1 million Aspen Prize for Community College Excellence, awarded every two years, is the nation's signature recognition for America's community colleges.
Even more importantly, PVCC, which has earned this recognition biennially since 2013, is the only community college in Arizona to achieve this distinction this year. The colleges selected for this honor stand out among more than 1,000 community colleges nationwide as having high and improving levels of student success as well as equitable outcomes for Black and Hispanic students and those from lower-income backgrounds.
The Aspen Institute evaluates various criteria in its selection process and validates the levels of active and engaged learning in the classroom and the progress PVCC is making with the implementation of Guided Pathways.
1) First-year retention rates
2) Graduation rates 150 percent normal program completion time
3) Improvement of student success rates over time
4) Graduation rates of underrepresented minority students
5) Graduation rates of low income students
Essential Functions
40% Provides administrative support by performing the following duties: composes documents, maintains financial and academic records/files, maintains master calendar for division; provides office reception; manages phone system; assists with student registration and with the planning and implementation of various divisional events/programs and services including intercampus collaborations; monitors and coordinates services such as maintenance, media, printing, and word processing with college/district departments and external organizations; coordinates and provides research assistance on special projects and programs; maintains statistical data forprograms and services; orders supplies; creates purchase orders and requisitions; tracks expenditures; and, assists with budget preparation, monitoring and maintenance.
30% Supports residential and adjunct Behavior Science faculty by accessing class rosters; ordering and delivering supplies to instructors and classrooms; making copies of course materials; providing basic computer related and copier support; preparing and maintaining confidential personnel and payroll records; ensuring currency of faculty certification; assisting with faculty orientation; and developing divisional promotional materials.
20% Greets visitors and responds to inquiries requiring a detailed knowledge of policies and procedures. Participates in the division meetings and records and distributes minutes. Assists students with enrollment issues and provides courtesy calls to students regarding scheduling changes. Directs the work of potential Federal Work Study student(s).
10% Performs other assigned duties which are commensurate to grade level of position.
Minimum Qualifications
Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
OR
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
1. Two (2) or more years' experience in an advanced administrative position
2. Office experience in a higher education or public institution
3. Experience working with a diverse population
4. One or more years' experience with Google Suite and/or Microsoft Suite
5. One or more years' experience as a lead worker or overseeing a program
Special Working Conditions
- May require possession of a valid State of Arizona Class D Driver's License or other state license; employee must meet district minimum standards regarding driving:
- Travel to campus during interview/selection process will be at candidate's own expense
- MCCCD does not sponsor individuals for any type of work visas
- Will be required to travel or be assigned to all MCCCD locations
- May require travel or work at the Black Mountain campus
- May require numerous evenings or weekends
- May require prolonged periods of standing, sitting and viewing a computer screen
- May be required to lift or carry up to #25 lbs
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. The HCM Internal Applicants Quick Reference Guide will provide the steps on how to access the Internal Applicant careers page.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
- Please ensure your materials clearly provide the following information.
- Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
- Indicate whether former or current employment is Full-Time or;
- Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
- Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
- Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Open until filled
First Review on Monday, September 16, 2024
- Applications received after the review date may not be screened
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit
jeid-6b4585a91af52147bd2b577e0d361c97
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Maricopa Community College District