Director Strategic Source Contract Administration

Primary Purpose
Reports to the SVP of Supply Chain and is responsible for directing all aspects of Parkland's supply chain contract activities from acquisition planning through contract award and strategic level contract administration activities in support of the overall goals and mission of Parkland.

Minimum Specifications

• Must have a bachelor's degree in business or related field.
• Master's degree in business, Public Administration, or related field preferred.

Experience

• Must have a minimum of seven years progressive capital acquisition and contract experience in a healthcare system and/or government environment.
• Must have a minimum of five years of related supervisory experience.

Equivalent Education and/or Experience

• May have an equivalent combination of education and/or experience in lieu of specific education and/or experience as stated above.

Certification/Registration/Licensure

• Certification as a Certified Materials & Resource Professional (CMRP) or Certified Professional Contracts Manager (CPCM) preferred.

Skills or Special Abilities

• Must have demonstrated skill in managing and developing employees to ensure a high level of organizational productivity.
• Must have demonstrated skill in managing large individual purchases, including contract document development, negotiation, and administration.
• Must have experience overseeing and executing a wide range of acquisition life cycle activities.
• Must have strong analytic and problem-solving skills.
• Must have excellent customer service skills.
• Must have excellent oral and written communication skills.
• Must be able to demonstrate knowledge of hospital purchasing.
• Must have experience in developing and analyzing complex purchasing and contract negotiations.
• Must have knowledge on contracting policies and procedures necessary to comply with Hospital District purchasing regulations.
• Must be able to demonstrate knowledge and skill to operate a computer and data base management software.

Responsibilities

• Oversees all aspects of Parkland's supply chain strategic contract activities from acquisition planning through contract award and subsequent contract administration.
• Serves as an acquisitions and contracts advisor to internal customers and Parkland's senior management team. Ensures appropriate support, guidance, and leadership on all matters relating to strategic acquisitions and related contracts.
• Oversees and manages all aspects of strategic acquisitions including preparing and soliciting sole source and competitive solicitations, evaluating proposals, negotiating, and awarding contracts, Establishes and oversees internal controls to ensure contracts are executed as negotiated,
• Maintains a collaborative working relationship with suppliers, staff, and Parkland's leadership team.
• Develops and oversees the execution of strategic plan for acquisitions and contracts that is consistent with the overall goals and mission of Parkland and the Strategic Sourcing department. Develops, implements, monitors, and revises related goals as needed to meet changing business needs and/or objectives.
• Maintains knowledge of applicable rules, regulations, policies, laws, and guidelines that impact Parkland's Strategic Sourcing area. Ensures enterprise-wide compliance with rules, regulations, policies, procedures, guidelines, etc. that impact or govern purchasing and supply chain management.
• Develops and implements effective internal controls that promote adherence to applicable state/federal laws, and the program requirements of accreditation agencies and federal, state, and private health plans. Seeks advice and guidance as necessary to ensure proper understanding.
• Selects, trains, schedules, motivates, supervises, evaluates, and makes recommendations for disciplinary actions up to and including termination, to ensure maximum utilization of individual and team capabilities. Ensures that assigned team members receive opportunities to further their knowledge.
• Stays abreast of the latest developments, advancements, and trends in Strategic Sourcing by attending workshops, reading professional journals and/or participating in professional organizations and/or maintaining certification or licensure. Integrates knowledge gained into current work practices.
• Identifies and analyzes the design of jobs, work processes, workflows, etc. for the Strategic Sourcing area and implements appropriate changes to improve effectiveness, productivity, and efficiency that support the overall goals of the department and Parkland.
• Develops and monitors annual budgets that ensure the assigned department has the necessary funds to carry out the goals and objectives that have been established for the department.

Job Accountabilities

1. Identifies and analyzes the design of jobs, work processes, workflows, etc. for the area and implements appropriate changes to improve effectiveness, productivity, and efficiency that support the overall goals of the department and Parkland.
2. Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices.
3. Maintains knowledge of applicable rules, regulations, policies, laws, and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding.
4. Develops and monitors annual budgets that ensure the department has the necessary funds to carry out the goals and objectives that have been established for the department.
5. Develops, implements, monitors, and revises annual goals and objectives for the department that support the missions and objectives of Parkland.
6. Selects, trains, schedules, motivates, supervises, and evaluates employees making recommendations for disciplinary actions up to and including termination, to ensure maximum utilization of individual and group capabilities. Ensures that assigned employees receive opportunities to further their knowledge.