Events Administrator
Quantitative Bioscience Institute
Full Time
Job Summary
The Events Administrator will work under the supervision of the QBI Director of Communications and Events to learn professional aspects of event planning and production. Responsibilities include planning and organizing internal and external business-related functions, events sponsored by center grants, workshops, outreach events, symposiums, conferences, social events, banquets, and VIP briefings. The administrator may independently manage small, non-complex events such as all-hands meetings and seminars. Support QBI center grants training programs in best practices by calendaring and advertising training events, collecting and disseminating training material, and evaluating the impact of trainings.
Key characteristics of a successful candidate include a collaborative style, an entrepreneurial approach, and the ability to navigate a highly complex organization.
Tasks/Functions/Responsibilities:
- Plan and organize event activities, including managing logistics such as facilities, audience management activities, caterers, and vendors.
- Provide technical support at meetings and events.
- Manage virtual events using Zoom.
- Create and distribute event invitations, manage event lists, and track RSVPs.
- Create and manage event budgets.
- Oversee on-site set-up and attendance.
- Prepare post-event analysis and reporting.
- Communicate effectively and efficiently with professional staff about event arrangements.
- Perform all other duties as assigned or required.
NOTE: This is a Full-time 1-year Contract role; fully on-site. The final salary and offer components are subject to additional approvals based on UC policy.
Required Qualifications
- Bachelor's degree in a related area and/or equivalent experience/training.
Preferred Qualifications
- Knowledge of concepts and principles of effective event planning and production.
- Basic knowledge of the campus and its mission.
- Excellent organizational skills to effectively coordinate multiple details.
- Strong written and interpersonal communication skills.
- Good judgment and effective decision-making skills.
- Ability to work in diverse groups.
- Ability to work professionally under pressure and tight deadlines.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research and education.
Pride Values
UCSF seeks candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity, and excellence.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer.
Organization
Campus
Job Code and Payroll Title
006290 EVENTS SPEC 1
Job Category
Administrative Support, Professional (Non-Clinical)
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Employee Class
Contract
Percentage
100%
Location
Mission Bay (SF)
Shift
Days
Shift Length
8 Hours
Additional Shift Details
Monday - Friday; 8:00 AM - 5:00 PM
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