Office Administrator

Office Administrator

Full Job Description

The Office Administrator holds the responsibility of general administrative support to the Operations/HR Manager to include various administrative responsibilities such as maintaining office conditions and arranging offices repairs, assisting with onboarding process for new hires, assisting in scheduling meetings/calls and assisting in monthly servicing invoicing. This position requires a high level of attention to detail, strong organizational skills and the ability to work in a fast-paced environment. This position is based out of our SATEC, Inc. office in Union, New Jersey and is an in-office, part-time position.

• Maintaining yearly office maintenance schedules and all building repairs.
• Scheduling Calls, meetings and appointments as tasked.
• Assisting HR in new hire onboarding processes.
• Ensuring and invoicing all software and service monthly and quarterly invoices.
• Answering all incoming calls and distributing as needed in receptionist's absence.

Required Skills and Qualifications

• Knowledge of Office Administrative responsibilities, systems and procedures.
• Proficiency in order management software and Microsoft Office Suite.
• Must have at least 5 years of Quick Books Knowledge.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• High school degree: additional qualification as an Administrative Assistant or Secretary will be a plus.

Working Conditions / Hours

• Working in an office setting and primarily using a computer.
• Position may require prolonged periods of sitting.
• Part-Time position, working 3 to 4 days a week, 25 to 30 hours.