Assistant, Boston Marathon – Jimmy Fund Walk
Posted on August 07, 2023
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.
ABOUT THE POSITION
Assistant, Boston Marathon – Jimmy Fund Walk
Brookline, MA
Full Time
The Assistant plays a major role in supporting the event logistics of the Boston Marathon Jimmy Fund Walk. This position provides administrative support and is responsible for assisting the Senior Associate Director (Logistics), the Senior Associate Director II (Marketing), and the entire Boston Marathon Jimmy Fund Walk team in executing a world-class event and reaching financial goals. Responsible for assisting the entire Division with reaching financial goals.
Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.
Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.
Application Requirements:
Resume and cover letter required with application submission.
Primary Duties and Responsibilities:
- Maintain inventory of all Walk event supplies & merchandise.
- Work with Mail House on inventory management and distribution as applicable.
- Assume major responsibilities/a leadership role regarding set-up and logistics on event weekend.
Information Systems & Digital Marketing Support:
- Develop an advanced knowledge of Luminate Online, ClearView, Better Impact, and EMS software systems.
- Participate in Jimmy Fund Walk website build and monitor ongoing performance of site and all Facebook Fundraisers.
- Communicate website issues and requests to IS through internal ticket system and track progress.
Fiscal & Regulatory Management support:
- Support team’s budget by processing all vendor invoices, creating, and tracking purchase orders, and maintaining and tracking team expenses.
- Act as primary Walk contact for handling Jimmy Fund mail (both remote and on site) & processing gifts and acknowledgements.
Reporting & Analysis:
- Create, produce, and distribute reports in excel to track fundraising and participation progress.
Participant Support:
- Respond to participant calls and emails through the Boston Marathon Jimmy Fund Walk phone line & inbox.
- Assist with registration of Walk participants.
- Fulfill requests for printed materials and other Walk collateral from participants.
Administrative support:
- Primary support of Senior Associate Director, Logistics and Senior Associate Director II, Marketing and Communications including but not limited to:
Schedule meetings and take meeting minutes as required.
Assist with uploads in Clearview database.
Assist in the maintenance of all event records and files.
Provide regular support for front desk and related duties as requested.
Other duties as assigned.
Participate in at least one other organization’s event.
Supervisory Responsibilities:
Reports to the Senior Associate Director, Logistics, Boston Marathon Jimmy Fund Walk and the Senior Associate Director II, Marketing, Boston Marathon Jimmy Fund Walk. Major decision-making authority comes from direct supervisors, however, independent decision-making on day-to-day tasks and good judgment is required for dealing with participants, volunteers, donors, interns, etc.
Minimum Job Qualifications:
Associate degree and/or administrative training degree required, Bachelor’s degree preferred. 0-2 years of administrative or event experience.
Knowledge, Skills, And Abilities Required:
Strong written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of projects are key. Solid computer skills and competency in Microsoft Office Suite products is absolutely necessary. Overtime and weekend work required.
This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.
Working Conditions:
This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside within New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.
Division of Philanthropy Inclusion, Diversity, & Equity Commitment Statement:
We’re stronger together. In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity in every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values.
DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.
DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.
*All benefits subject to Institute changes.
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